WebEx Requirements

1. A good quality webcam. For meetings between staff, a laptop webcam will be fine but not ideal.
2. A good quality headset that includes headphones and a microphone.
3. A decent internet connection. At least a 3G (2Mbps+) internet connection is required. The college network is ideal.
4. A quiet, well lit room.
5. Login to WebEx by going to http://redrivercollege.webex.com and using your RRC credentials. This will create your account.
6. Download the WebEx Desktop Client. Run the client to ensure that it works smoothly.
   Download the WebEx Desktop client for Windows.
   Download the WebEx Desktop Client for Mac.

In your LEARN course, click “Communication” then “WebEx”

This will take you to the LEARN WebEx integration where you can view and schedule classes.

Click “Schedule More Events”

To Schedule events in WebEx click on “Schedule more events” in the top right corner of the page.

Enter Event Details

Enter your class/event details including the name of the event, the time and duration of the event and the WebEx account you want to use. Most people will use the WebEx Meeting Center account.

Click “Schedule”

This will schedule your event so that students can see it upcoming.

Click “Host” to start your event

When the event time comes up, go to WebEx in your LEARN course and click “Host” to begin your meeting.

Students can now “Join” your event

Students can join your event/class by going to the WebEx page in their LEARN course and clicking “Join” next to the appropriate event.

Your WebEx Desktop Client will now open

You can see a list of class participants and begin your event as usual.

Close the window or click “End Meeting” when you want to end your class/event.

Viewing Recordings

Go to the WebEx link in your LEARN course and click “Event Recordings“. You can now view the recording of any past event by clicking on “View Recordings“.

The first link is the link to download the recording. The second link is the link to stream the recording online. Students have access to these recordings as well as the instructor.

1. Prepare

• Have a detailed lesson plan.
• Keep lessons short and on topic.
• Have all PowerPoints and files pre-loaded into WebEx.
  
• Load files into LEARN so students can prepare for the class.
• Prepare WebEx Poll questions and discussion topics.
• Ensure you follow the technical requirements.
• Do a practice online session with your students before a formal class.

2. Engage Your Audience

• Use your webcam to show your face.
  
• Choose when to allow students access to use their microphone or webcam and allow students to share their screens.
• Pay attention to when students “raise their hand”, say their name, and address them in chat or using a microphone.
• Use polling and interactive whiteboards.

3. Multitask

• Be aware of the chat and students raising their hands.
• Mute and un-mute students appropriately.

4. Have a Backup Plan

Let’s face it, sometimes technology fails. It’s safest to always have a backup plan for online classes.

• Record the session for students that may miss it for technical reasons.
• Post all materials, whiteboards, images, files, etc. in LEARN after the session.

For more detailed information on teaching online, click here to download the eLearning Guild’s Handbook on Synchronous Learning (PDF).

For more information on scheduling meetings with WebEx, see the Getting Started with Cisco WebEx Meeting Centre Documentation.

Why Use WebEx for Meetings?

You can use WebEx to easily schedule online meetings between co-workers. WebEx runs on almost every device and can support text chat, video conferencing, screen sharing, and audio conferencing.

You can use WebEx to use a shared whiteboard, share files, and show your screen to others for troubleshooting and presentations.

With WebEx, you don’t have to travel for meetings and can conference with many people at once, saving time and money.

Create Meetings Quickly and Easily

With WebEx you have your own personal meeting room (http://redrivercollege.webex.com/meet/username) that you can start any time and can invite anyone to join. No more scheduling meetings and setting up meetings rooms, just start a meeting, invite using email, and go.

Share Your Screen

With WebEx you can share your screen with one click. Perfect for troubleshooting or sharing websites, software, and works in progress.

Share Files

Share files to participants and upload PowerPoint presentations to show within WebEx.

Easily Invite Participants

Invite participants via email or directly within Outlook with the WebEx productivity tools.

For more information on scheduling meetings with WebEx, see the Getting Started with Cisco WebEx Meeting Centre Documentation.