S2 – Student Discipline
Originator: Dean of Student Services
Approver: Senior Academic Committee
Effective: June 20, 2014
Replaces: September, 2007
Red River College Polytechnic students are responsible for conducting themselves in a manner that is respectful of other students, employees, visitors and the physical property of the College. All students must also comply with College Policy and procedures.
The College ‘will honour the worth of others by demonstrating fairness, courtesy and compassion’ and ‘will promote wellness through a safe learning environment’.1 The College has a responsibility to provide safe working conditions, “prevent exposure to a disrespectful workplace” or learning environment and ensure “that people within the College community treat each other with respect.” “Any practice, activity or organizational circumstance that is either imprudent, illegal, in violation of commonly accepted business and professional ethics, not in keeping with the College’s statement of values or in contravention of applicable laws” will not be allowed to continue without repercussions.2
Students accused of a breach of non-academic responsibilities as defined in Policy S1 -Student Code of Rights and Responsibilities are entitled to due process and appropriate investigation will be undertaken.
Red River College Polytechnic has a zero tolerance for violent and threatening behaviour. Removal from a course, practicum, program or the College campus will be immediate for violent incidents or if the safety of College staff or students is threatened. Incidents involving violence or threats of violence must be reported immediately to Security Services.
Upon determination that a contravention of College policy has occurred, the College may take disciplinary action as outlined in this Policy. This does not preclude the initiation of criminal, civil or other legal charges.
When a student is alleged to have breached College Policy, an investigation will be undertaken by the appropriate College Authority. Depending on the kind of offense, this investigation may include but is not limited to: interview of the parties concerned, interviews of any witnesses to the event, tracking of network activity, review of security video, etc.
If it is found a student has breached College Policy, they will be informed in writing of the disciplinary action and the specific terms of the reprimand, behavioural contract, suspension, expulsion or restitution that will be imposed.
A copy of the letter of discipline will be sent to the Dean of the School and the Office of the Registrar to be retained in the student’s file.
With the exception of a suspension of a student for the duration of a class or a reprimand, all disciplinary action will be noted on the student’s electronic record for the period it was enforced. This note will be removed from the electronic record when the specified period has elapsed and associated conditions have been met.
All forms of disciplinary action can be appealed in accordance with S3 – Student Appeals.
Types of Disciplinary Action
The following disciplinary actions may be applied in the resolution of all non- academic or academic infractions. Disciplinary actions may progress in the sequence as outlined depending on the severity of the incident. However, serious breaches of conduct will result in immediate suspension.
A reprimand is an action which officially recognizes a violation of good conduct and advises the student to avoid future infractions. An initial reprimand may be oral in nature. If a student fails to comply with this reprimand, a written notification of the reprimand will be issued. It will outline the violation and the implication of further misconduct. A copy of the written notification will be placed in the student’s file in the Office of the Registrar. The student shall be permitted to continue as a student in the College.
3.7 Behavioural Contract
A behavioural contract is an agreement between the College and the student which specifies certain conditions that are required in order to rectify unacceptable behaviour. The contract will outline the ongoing expectations of acceptable conduct required for the student to continue their studies. The student will continue to be registered for the duration of the contract subject to the conditions outlined. If the contract is broken, further disciplinary action will be taken. The contract may be for a specific period of time or for the full duration of the individual’s program. A copy of the Behavioral Contract will be placed in the student’s file in the Office of the Registrar.
A suspension is an action which excludes the student from a course, practicum, program or the College on a temporary basis. The length of suspension shall either be for a specific period of time, or until such time as the student satisfies the conditions imposed by the appropriate College authority at the time of the suspension.
An expulsion is an action which permanently excludes the student from attending the College. Expulsions will be implemented by the appropriate Vice President with recommendations and documentation provided by a Dean.
Reimbursement may be assessed in incidents involving defacement, damage to, or misappropriation of property. It may be ordered in addition to other disciplinary actions and can be payable to the College or another victim. Restitution may be by way of personal service in order to repair or otherwise compensate for physical damage or it may be a fee assessed which covers the cost of repair, replacement or an insurance deductible. If the student is ordered to provide restitution, the College may withhold marks until the restitution is paid or property restored.
All Staff and Students have the responsibility to report violent incidents or threats of violence to Security Services immediately. An Incident Report will be completed to document the event. Copies of an Incident Report involving a staff member will be forwarded to the employee’s supervisor and to the Director – Human Resource Services. Copies of an Incident Report involving a student will be forwarded to the Chair or Program Manager and Dean of Student Services.
A Vice President responsible for academic programs has the authority to expel a student based on the recommendations and documentation provided by a Dean.
A Dean has the authority to reprimand a student, implement a behavioural contract, order restitution or suspend a Student. Where a matter may involve expulsion, a Dean is responsible for providing documentation, and a recommendation, to the appropriate Vice President.
The Registrar has the authority to reprimand a student, suspend a student, or recommend further disciplinary action to a Dean.
The Manager – Security Services has the authority to reprimand a student and suspend a student from the College for the duration of the academic day. The Manager – Security Services has the responsibility to be involved in investigations of misconduct in matters that include, but are not limited to, theft, vandalism, violence and other threatening or illegal behaviour.
A Department Chair or Program Manager, as defined by Policy S3, has the authority to reprimand a student, implement a behavioural contract or issue a suspension of up to five days.
A Non-academic Department Director has the authority to reprimand a student and recommend further disciplinary action to the Dean of the School with which the student is associated.
Instructors have the authority to reprimand a student. They further have the authority to remove a student from or refuse entry to the instructional area when the environment of other learners is being disturbed or when the actions of a student threaten the health and safety of themselves or other occupants.
Students have the responsibility to adhere to the Code of Student Rights and Responsibilities. Students also have the right to appeal a disciplinary action that they believe to be unjust in accordance with S3 – Student Appeal.
S1 – Student Code of Rights and Responsibilities
S3 – Student Appeal
S4 – Academic Integrity
E1 – Safety
2.0 Global Executive Limitation – Red River College Polytechnic Board of Governors Policy
2.15 Treatment of Staff – Red River College Polytechnic Board of Governors Policy
1 Red River College Polytechnic Statement of Values
2 Red River College Polytechnic Board of Governors Policy Manual