Policy Owner: Vice President, Academic
Approver: Senior Academic Committee
Effective: January 3, 2023
Replaces: June 20, 2014
Red River College Polytechnic strives to ensure that decisions affecting a Student’s academic career are reached in a manner that is fair and timely. The College supports open communication as a best means for resolving concerns. A transparent appeals process is in place for certain types of situations where informal resolution has been unsuccessful.
This Policy and its associated Procedures establish the types of decisions that may be appealed by Students, including certain academic evaluations and disciplinary decisions. The Policy and Procedures outline the process through which a Student may seek the review of such an evaluation or decision, including the steps and general timelines. The purpose of the Policy and Procedures is to provide transparency in terms of the approach that is used when a review of an evaluation or decision contemplated by this Policy is undertaken.
The Policy applies to all Students at the College, whether in credit or credit non-programming.
The Policy applies to the following types of evaluations/decisions by a College Authority that impact a Student’s academic career:
Not all decisions are appealable. There is no appeal available for the following types of decisions:
Refers to all methods of assessing a Student’s knowledge, skills and abilities acquired prior to (in the case of RPLs) or during their studies. These include graded assignments, tests, pass/fail evaluations, graded evaluations of experiential learning, etc.
Refers to the Academic Chair, Program Manager or Regional Campus Manager, as the case may be.
Is an action that does not demonstrate Academic Integrity and includes any behavior that does not allow the College to fairly evaluate a student’s knowledge, skills and abilities in relation to admissions, assigned course work or assessment. An academic integrity breach can occur during activities related to the admissions process, receiving academic credentials or representing academic accomplishments, or any other academic activity or as defined in Policy S4 – Academic Integrity, as amended from time to time from time.
Has the same meaning as in Policy A28 – Academic Accommodation.
Refers to a Student’s request, in accordance with this Policy, to have a matter reviewed by a designated College Authority.
Refers to the Student appealing a decision of the College in accordance with the Policy.
Is the standard of proof is civil matters, such as a workplace or administrative investigation. It means that a set of facts is more likely than not to have occurred.
Is a multidisciplinary team at the College responsible for evaluating appropriate measures in relation to “at risk” students as defined in Policy S5 – At-Risk Students.
Refers to the individual who has been given authority by the College to make certain decisions in the course of their duties. For example, in the matter of a grade appeal, the College Authority issuing the original grade would usually be the course In a disciplinary matter, the College Authority might be the Academic Manager or Dean imposing discipline as a result of a finding of non-academic misconduct. In an Appeal, the College Authority reviewing the matter may be the appropriate Dean.
Refers to the decision by a College Authority that the Student seeks to appeal.
Refers to a disciplinary action implemented by a College Authority in accordance with College Policy S2 – Student Discipline or Policy S1 – Student Code of Rights and Responsibilities.
Refers to an appeal of grade awarded in the course of an academic evaluation. Grade appeals are conducted in accordance with these Procedures.
Refers to actions that are contrary to the College’s behavioural expectations for Students, including the non-academic responsibilities of Students set out in Policy S1 – Student Code of Rights and Responsibilities. Examples of non-academic misconduct or breach include, but are not limited to:
Refers to a set of processes that allow individuals to document, be assessed and gain recognition for their prior learning. The focus is on the learning rather than where or how the learning occurred. Knowledge, skills and abilities gained from life experiences may be formal, informal or non-formal. RPL decisions are reached in accordance with College Policy A14 – Recognition of Prior Learning.
For the purposes of this Policy, refers to an individual who:
Students have a right to appeal certain types of evaluations or decisions that affect their academic career. The right to an appeal is not automatic. All appeals are considered in accordance with the Policy as its associated Procedures.
An appeal request by a Student must be made in the prescribed form, and within the stipulated timeframe as set out in the Procedures. Timelines are provided to facilitate a timely resolution to issues. Extensions may be granted at the College’s discretion, where there are extenuating circumstances.
Appeals will be conducted in a manner that is procedurally fair. Procedural fairness is contextual, and involves the following key components:
All Appeals will be reviewed in accordance with the Policy and applicable Procedures.
Appeals falling outside the scope of the Policy or associated Procedures will not proceed.
As set out in the Procedures, some appeal types may be subject to a deposit or fee payable to the office of the Registrar.
Decisions rendered in accordance with this Policy are final. There is no further avenue of appeal within the College.
The College is responsible for ensuring there is an appropriate mechanism for resolving concerns related to decisions affecting a Student’s academic career. Various College personnel and departments are delegated the authority under this Policy to implement and manage the appeals process on behalf of the College.
College Authorities are responsible for discharging their duties in a manner that is fair and professional.
Students wishing to make an Appeal or engaged in the appeals process must abide by the conditions set out in this Policy and the applicable Procedures. Students making an Appeal should review the appeal Procedures that apply to their situation to ensure their Appeal complies with the necessary specifications (such as use of the proper form, awareness of timelines for initiating an Appeal, any deposits or fees required, etc.).
The Procedures developed in accordance with the S3 – Student Appeals Policy set out the procedural steps followed for the type of appeal. The Executive Director, Academic or their designate has the authority to develop Procedures for:
All parties to an appeal must follow the applicable Procedures.
This Policy will be reviewed and updated as required within five years of its approval date.
RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis.
We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.