Fun Features of Microsoft Word – Part 3!
We’re at it again, round three of Fun Features of Microsoft Word! But first, we have to take a moment and say, Word is great, there are so many features and modes, ribbons, toolbars and sections, and fun buttons to click on… but, at the same time having all of those different settings may also make it difficult to navigate Word or to find a particular setting. In walks in Fun Feature #8…
Fun Feature #8 – Quick Access Toolbar
One workaround for all of the different modes, ribbons, toolbars, sections, buttons, etc… would be to customize your Quick Access Toolbar with the most common features you use. This way you don’t have to navigate through the different ribbons and toolbars to find what you are looking for, the Quick Access Toolbar is always right at the top of Word!
LinkedIn Learning: Customize the Quick Access Toolbar
Fun Feature #9 – Styles in Word (& How to Create your Own)
Word comes with predefined “Styles” that you can use to format your document. By applying one of the predefined styles, you can automatically adjust text in your document to have consistent font, font size, font colors, and even spacing. The “heading” styles also create a means of navigating through your document (and don’t worry if you’re not sure what we’re talking about here, it may just be explained in an upcoming fun feature).
Now maybe you have a very particular font format you need to use for papers submitted to your instructors that doesn’t match any of the predefined styles. Guess what?… You can either modify an existing style to match what you need, or create a brand new style with the formatting required! Use the “Modify” option to essentially “save” the style to be used in future documents!
Microsoft Support: Customize or create new styles
Fun Feature #10 – Navigation Pane
Did you use headings in your document?! Well, from an accessibility perspective, Thank you! Headings create a means of navigating through a document with a screen reader, but you can also manually navigate through a document created with headings! So with the use of headings, you are creating a means of quickly finding different sections of information in your document! Wa-hoo!
Microsoft Support: Use the Navigation pane in Word
Fun Feature #11 – Emailing a Word Document (or PDF)
If you often need to email a Word document you worked on, there is a very quick (single click) way to do it! Plus, you can send the document as a Word doc or a PDF file! All you need to do is add “Email” and “Email as PDF attachment” to your quick access toolbar (Fun Feature #8 above)!
LinkedIn Learning: Email Word or PDF Docs
Reminder:
As a Red River College Polytechnic student, you have access to the latest version of Office 365, including Word, and to LinkedIn learning!
- Webpage: Red River College Polytechnic, Microsoft Office
- To access LinkedIn Learning, click on the LinkedIn Learning icon in HUB and use your College ID and password