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Tech Tips

Summer of Reading with Read&Write – Reading Basics

May 21, 2026

Welcome to post two in our “Summer of Reading with Read&Write” series. For a quick reminder, Read&Write is free for all staff and students at RRC Polytech to use! While it has many, many, features, we’re highlighting all of the reading features in this blog series.

Disclaimer: this post assumes that users have both installed and signed into Read&Write, and self-registered in the Read&Write Tutorial in LEARN. If you haven’t, we suggest reviewing our Summer Reading with Read&Write – Kick Off blog post.

Read Aloud

With Read&Write you can have digital text read aloud, in a variety of voices, languages, and speeds!

Why Use Read Aloud?

Everybody learns differently! Some may find listening to content instead of reading a more reliable way to take in information. Some may need to multitask and listen while completing another task (such as cleaning, or going for a walk). Others may find that computer use increases headaches or migraines and use read aloud to reduce their screen time.

How to Read Aloud with Read&Write

Rather than rewrite those instructions here, we suggest checking out the Read Aloud (Play) section of the Read&Write Tutorial. This link gives text and video based instructions on how to have digital text read aloud both in the desktop and web extension versions of Read&Write.

Customize Your “Reading” (Listening) Experience

Ever try listening to text read aloud by a mono-tone robot reading at the pace a snail moves? It’s not only difficult, but odds are you’re more focused on how annoying the voice is, rather than digesting the information that is being read aloud. This is not what we want. But never fear, Read&Write has different settings you can adjust to customize your reading/listening experience.

Voice

With Read&Write you can select from a variety of natural sounding voices – pick one that sounds “good” to you (easy to listen to, not distracting, etc…).

Hint: the more natural sounding voices have “Eleven Labs” in the name (for the desktop). On the web extension you can choose to search for the “AI enhanced” voices. These will be the most natural, real, human sounding voices available.

Reading Speed

An often overlooked setting that is really valuable. Think of it like this: if someone is speaking to you too fast, you’ll most likely get frustrated and stop listening, or at the very least, only catch part of what they are saying. On the reverse, if someone is speaking too slow, you’ll most likely get bored with the conversation and stop listening. The same is true when listening to content read aloud to you.

Choosing an appropriate reading speed is also impacted by things such as how tired you are, how difficult the content you are reading is, and if there are a lot of terms that you don’t understand.

Long story short, adjust the reading speed, and adjust it often! Find that middle ground where you’re not bored, or frustrated, with the speed the information is being presented to you at.

Reading Settings

The Reading Settings consists of two settings, essentially “what” and “how” does Read&Write read to you?

With the “reading mode” you can choose “what” is read together, either sentences or paragraphs. Then you can choose to turn “continuous reading” on or off.

  • Sentence mode with continuous reading off – Read&Write would read a sentence and then stop
  • Sentence mode with continuous reading on – Read&Write would read a sentence, take a short pause, then read the next sentence
  • Paragraph mode with continuous reading off – Read&Write would read a paragraph and then stop
  • Paragraph mode with continuous reading on – Read&Write would read a paragraph, take a short pause, then read the next paragraph

Voice options, reading speed, and reading settings are discussed further in the Speech Settings of the Read&Write Tutorial.

“Homework”

As a means of testing your knowledge from this blog post, your “homework” is to:

  • Open a PDF file in the PDF reader of Read&Write
  • Have the file read aloud to you
  • Customize how Read&Write reads to you through the voice, speed, and reading modes

AI Usage Acknowledgement

This post was jointly written by Copilot and a human.

Summer Reading with Read&Write – Kick Off

May 7, 2026

Summer is the perfect time to sit back and relax with a good book (then again, so are snowy winter nights, rainy spring days, and chilly fall nights…).

Summer is also the perfect time to set yourself up for success in the upcoming academic year. Which is why we’re going to feature a summer blog series, yes, starting now in May, on reading with Read&Write! We’ll start off with the basics of what Read&Write is, how to access it, and how to install it. Then we’ll move into some more specific posts on features and unique uses of Read&Write.

What is Read&Write?

Read&Write (also known as R&W), is an application available (for free) to all staff and students at Red River College Polytechnic. Features in the application support learners with reading, writing, studying, and more!

While Read&Write does have features that support writing, we’re going to focus this series of blog posts on reading supports.

Versions of Read&Write

The desktop version of Read&Write is available for download on MacBook and Windows Devices. It reads and interacts with text-based content stored on your computer. If you are working off of a device other than these two listed, you can use OrbitNote.

The web extension of Read&Write is available for the Chrome or Edge browser. It reads and interacts with text-based content accessed online (including content in LEARN).

Read&Write LEARN Tutorial

We recommend that anyone interested in using Read&Write and following this Summer of Reading Blog Series, to self-register in the Read&Write Tutorial in LEARN.

Installing Read&Write

Once you are registered in the Read&Write Tutorial in LEARN, you’ll have access to all of the content including how to install both versions of Read&Write, and how to access OrbitNote.

If you are already registered in the Read&Write Tutorial, here is a direct link to the page that walks you through the installation process. There are both videos and text-based instructions.
Installation – Read&Write Tutorial

“Homework”

We’re going to playfully assign “homework” in each of these blog posts, specifically aimed at you practicing the skills discussed in each blog post.

This time around, your “homework” is to:

  • Install both a desktop and web extension of Read&Write
  • Sign in to Read&Write (this is further explained in the tutorial, but you sign in using the same email address and password used to log into HUB or LEARN)
  • Have this blog post read aloud to you using Read&Write

Live Captions (Android and iOS)

April 23, 2026

Hopefully you checked out our Live Captions on Windows and Mac Devices blog post and know all the reasons why one might use Live Captions. But in case you didn’t, let’s recap those reasons…

Why Use Live Captions

  • Quiet Environments – for example, taking a call in a library but you’ve forgotten your headphones (or forgot to charge them)
  • Noisy Environments – for example, working in a shared space where even with headphones, it can be difficult to hear what is being said
  • Language Support – captions can help those who speak languages other than what is being spoken follow along more easily, and even improve comprehension
  • Accessibility – not just for individuals who are Deaf or Hard of Hearing, but some individuals find it easier to process written information rather than auditory information
  • Focus & Comprehension – captions can reinforce spoken content, helping with focus, memory and understanding (especially during fast paced conversations or lectures)
  • Clarity in Calls – Live Captions work during video calls (such as Teams), helping you catch every word even if the audio quality isn’t perfect.

Live Captions on Android Devices

To turn live captions on:

  1. Go to Settings
  2. Then Sound & Vibration
  3. Toggle on Live Captions

Live Captions on iOS Devices

  1. Go to Settings
  2. Then Accessibility
  3. Toggle on Live Captions

AI Usage Acknowledgement

This post was jointly written by Copilot and a human.

Live Captions (Windows and Mac)

April 9, 2026

Windows and MacBooks both have a feature called Live Captions built in. Live Captions automatically transcribes spoken content from videos, calls, and anything picked up on your devices microphone, and displays it as text on screen, in real time!

Why Use Live Captions

  • Quiet Environments – for example, taking a call in a library but you’ve forgotten your headphones (or forgot to charge them)
  • Noisy Environments – for example, working in a shared space where even with headphones, it can be difficult to hear what is being said
  • Language Support – captions can help those who speak languages other than what is being spoken follow along more easily, and even improve comprehension
  • Accessibility – not just for individuals who are Deaf or Hard of Hearing, but some individuals find it easier to process written information rather than auditory information
  • Focus & Comprehension – captions can reinforce spoken content, helping with focus, memory and understanding (especially during fast paced conversations or lectures)
  • Clarity in Calls – Live Captions work during video calls (such as Teams), helping you catch every word even if the audio quality isn’t perfect.

Live Captions on Windows Devices

To turn Live Captions on for a Windows Device:

  1. Click Start
  2. Then Settings
  3. Then Accessibility
  4. In the “hearing” section, select Captions.
  5. Toggle Live Captions to On.

You can also select Windows Key + CTRL + L (all at the same time) to toggle Live Captions on and off

Live Captions on MacBook

  1. Select your Apple Menu
  2. Go to System Settings
  3. Then Accessibility
  4. Click Live Captions
  5. Toggle it On.

AI Usage Acknowledgement

This post was jointly written by Copilot and a human.

Present in Teams (Through PowerPoint)

March 26, 2026

When presenting virtually, whether to a class, for training, or a meeting, try out the option to Present in Teams!

What is “Present in Teams”?

Present in Teams is a feature built into the desktop version of Microsoft PowerPoint. Present in Teams allows you to open and share your PowerPoint Presentation from PowerPoint directly into Teams.

Why use “Present in Teams”?

Built-In Inclusive Learning

When you Present in Teams, you provide your audience with more control over how they digest the information on your slides. Your audience then has the ability to:

  • Adjust text and overall slide size
  • Adjust contrast on slides
  • Translate slides into another language
  • Navigate through the slides at their own pace (without needing to stay on the same slide as the presenter)
  • Select links to view referenced content

No Need to Share your Entire Screen

You can share your presentation without sharing your entire screen. No more accidentally sharing the wrong screen, pulling up a window you didn’t want people to see, or having notifications flash on your screen!

Presenter Tools

The Present in Teams view for the presenter is often considered a cleaner and more direct view for the presenter. Notes, thumbnails and upcoming slides are visible without needing to juggle different windows.

How to Use “Present in Teams”?

  1. Join the teams room/meeting you are going to present in
  2. Open your presentation in PowerPoint
  3. Navigate to the “Slide Show” tab on the top ribbon
  4. Select Present in Teams

AI Usage Acknowledgement

This post was jointly written by Copilot and a human.

OrbitNote

March 12, 2026

OrbitNote is a tool that all students (and staff) have access to, and, for free. OrbitNote is included with access to Read&Write (which is also free, and also, awesome).

Need a reminder about what Read&Write is? Check out this info page on Read&Write at RRC Polytech!

What is OrbitNote?

While OrbitNote is its own tool, we have limited access to some of its features through our Read&Write account. In this blog post we are promoting OrbitNote as a tool to support students with reading (and having digital text read aloud).

Why are we Promoting OrbitNote Instead of Read&Write?

The desktop version of Read&Write is meant to be installed on a Windows device, or MacBook. Users of other devices, such as iPads, Chromebooks, or Android tablets, are not able to install the desktop version.

Therefore users of these devices are not able to install the desktop version Read&Write and have content from their device read aloud.

However, this is where OrbitNote comes in!

What can OrbitNote do?

Access to OrbitNote through the College’s Read&Write subscription gives access to the following features:

  • Read Aloud
  • Highlighters & Annotation Tools
  • Dictionary
  • Screenshot Reader
  • Screen Masking

Want to Learn More?

Within the Read&Write Tutorial in LEARN, there are modules on OrbitNote. Check them, and the Read&Write content, out!

100th Blog Post!

February 26, 2026

This post will be our 100th Tech Tips: Work Smarter, Not Harder blog post!!! We started this blog back in September of 2022, and here we are over 3 years and 100 posts later. Thank you!

Top 5 Posts/Groups of Posts

5 – Tech Supports (and Other Supports) at Red River College Polytechnic

Tech Supports (and Other Supports) at Red River College Polytechnic blog post

4 – Fun Features of Microsoft Word

3 – YuJa Panorama

Learn what YuJa Panorama is, why it’s in LEARN, and how it can help you!
YuJa Panorama blog post

2 – Accessibility of Devices

1 – Accessibility of Applications

Bonus!

Subscribe to the Blog so that you never miss a new post! View this past Tech Tips: Work Smarter, Not Harder blog post on Subscribing to the Blog to learn how!

Reading Supports for (the Upcoming) Reading Week

February 12, 2026

For the programs with Reading Week right around the corner, we wanted to do a quick post on the different reading supports we’ve previously featured on the blog… and some new ones!

Read&Write

Read&Write (also known as R&W), is an application available (for free) to all staff and students at Red River College Polytechnic. Features in the application support learners with reading, writing, studying, and more!

Immersive Reader

Immersive Reader is a free set of tools developed by Microsoft built into the latest versions of Word, OneNote, Outlook, Teams, and Edge (among other applications). If you are one of the many, who finds reading or retaining information when reading difficult, Immersive Reader may be for you!

Other Reading Supports

Here are some other posts and resources that may help you when reading:

Bonus!

Check out this Self-Directed Tutorial on Reading in LEARN.

Subscribe to the Blog!

View this past Tech Tips: Work Smarter, Not Harder blog post on Subscribing to the Blog!

Assistive Technology Supports for all!

January 22, 2026

Did you know that there are assistive technology supports that are available to all? …Well, we hope so if you’re a regular to this blog!

But if you happen to be a new blog reader or subscriber, let us start at the beginning…

What is Assistive Technology?

Assistive Technology, or AT refers to hardware, software, devices, tools, and strategies that support individuals in a variety of ways. Within the educational setting, AT supports learners by providing alternative ways of accessing or interacting with their course materials (example: text-to-speech, enlarged font, ergonomic devices).

Technology Available to all Students

Sounds great, doesn’t it?!

If you want to learn about the different types of Assistive Technology available to all students, check out the Assistive Technology page by Student Accessibility Services.

…Yes, this is a webpage by Student Accessibility Services, but if you venture to the bottom of the page, there is a section on “technology available to all students”. It’s even broken down into categories!

“Accessibility in Windows and Office Applications” Tutorial

Did you know that there is AT built into your (Windows) device as well as many common Office applications such as Word, PowerPoint and OneNote? Well, there are! And we even have a tutorial in LEARN that you can take to find out about these built in AT features!

Accessibility in Windows and Office Applications LEARN Tutorial

Subscribe to the Blog!

View this past Tech Tips: Work Smarter, Not Harder blog post on Subscribing to the Blog!

Welcome to 2026!

January 8, 2026

Welcome back! We hope everyone had a restful Winter Break! As a welcome back, welcome to the New Year gift, we’d like to do a special post where we outline our favourite posts from 2025.

Let’s count down from 10 to 1!

Top 10 Posts from 2025

10 – Accessibility in Office Applications (Part 1)

Learn how to make your work in Office Applications more accessible!

Accessibility in Office Applications – Part 1 blog post

9 – Accessibility in Office Applications (Part 2 – Word)

Learn about accessibility in Microsoft Word.

Accessibility in Word blog post

8 – Accessibility in Office Applications (Part 3 – PowerPoint)

Learn about accessibility in PowerPoint.

Accessibility in PowerPoint blog post

7 – Accessibility in Office Applications (Part 4 – OneNote)

Learn about accessibility in OneNote.

Accessibility in OneNote blog post

6 – Quick Parts in Word and Outlook

Learn what Quick Parts are, and how they can save you time in Word and Outlook!

Quick Parts (Word and Outlook) blog post

5 – Microsoft Editor Browser Extension

Learn how to add Microsoft’s Editor to Edge for help with your spelling, grammer, and more!

Microsoft Editor Browser Extension blog post

4 – Pinning Applications in HUB

Learn how to pin your most used applications in HUB so they appear at the top of your list!

Pinning in HUB blog post

3 – How to Recover a Lost Document

Learn how to (potentially) save a lost document!

How to Recover a Lost Document blog post

2 – Autosaving

Learn how to set your Microsoft Office documents to autosave.

AutoSave Your Microsoft Documents blog post

1 – Make the Most out of Teams

Learn about 6 different features that will help you make the most out of Teams!

Make the Most out of Teams blog post

Bonus!

Subscribe to the Blog so that you never miss a new post! View this past Tech Tips: Work Smarter, Not Harder blog post on Subscribing to the Blog to learn how!

RRC Polytech campuses are located on the lands of the Anishinaabeg, Ininiwak, Anishininwak, Dakota Oyate, and Denésuline, and the National Homeland of the Red River Métis.

We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.