When you enable SharePoint versioning on a library or list, you are able to track and manage your information as it changes. Versioning will retain changes made to your files. For example, if an older version is more accurate than the current one, you can choose to recover it. Versioning is off by default.

NOTE:

  • You must either have full control or design permissions in order to enable versioning.
  • Stores versions that may be needed for audit purposes or for legal obligations.

Set up versioning in libraries and lists

NOTE: The following directions are for either a library or a list. The first couple of images will show how to access versioning in each, the rest of the images are the same for both.
  1. Open the library or list where you would like to enable versioning.
  2. Click on the Library tab, and then click Library Settings.

    Alternatively, click on the List tab, and then click List Settings.
  3. Under General Settings, click Versioning settings.
  4. On the Versioning Settings screen, there are several options to choose from including: Content Approval, Document Version History, Draft Item Security, and Require Check Out. After you have made all of your choices, click OK.

Preview and restore version history

  1. Open the library or list where you would like to preview or restore a version.
  2. Hover the mouse cursor next to the file, then on the Files tab, click Version History.

    The Version History listing will open for that file.
  3. Hover the mouse cursor over the version that you would like to restore, click the drop-down, and then click Restore. It will become the current version.

    NOTE: From this menu, you may also View the version or Delete it.

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