Manage Alerts

Alerts are an effective way to keep track of your information. You can create Alerts for entire libraries and lists or their individual files and items. You will receive an email alert whenever someone adds something new, edits an item, or deletes a file.

You can apply the Alert Me functionality in the following ways:

  • In a specific library or an individual file
  • In a specific list or an individual item
  • On the home page of your team site

In combination with versioning, Alerts are a good way to ensure that your team site documentation remains current and up to date. Please see the Set up versioning webpage for more information.

You can scroll through all of the alert topics on this page or click the individual topics below:

Set an alert on a specific library

  1. Open the library where you would like to set an alert.
  2. On the Library tab, click Alert Me, and then select Set alert on this library.
    library – set an alert option
  3. Choose from the alert options available, and then click OK.
    library alert options

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Set an alert on an individual file

  1. Open the library where you would like to set an alert on an individual file.
  2. Hover your cursor next to the document, and then click it. On the Files tab, click Alert Me, and then select Set alert on this document.
    Set alert option
  3. Choose from the alert options available, and then click OK.
    file alert options

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Set an alert on a specific list

  1. Open the list where you would like to set an alert.
  2. On the List tab, click Alert Me, and then select Set alert on this list.
    set alert option
  3. Choose from the alert options available, and then click OK.
    list alert options

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Set an alert on an individual item

  1. Open the list where you would like to set an alert on an individual item.
  2. Hover your cursor next to the item, and then click it. On the Items tab, click Alert Me, and then select Set alert on this item.
    item alert me set alert on this item
  3. Choose from the alert options available, and then click OK.
    item alert options

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Set an alert on the home page

  1. On your home page, on the Page tab, click Alert Me, and then select Set an alert on this page.
    set alert option
  2. Choose from the alert options available, and then click OK.
    home page alert options

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Manage existing alerts on your team site

You can view and manage your existing alerts directly from your team site home page or from within a library or list using Manage My Alerts.

To set an alert from a group of libraries and lists, follow these steps:

  1. On the Library tab, click Alert Me, and then select Manage My Alerts.
    remove alerts
  2. Click Add Alert.
    add alert option
  3. When the list of all your libraries and lists opens, click the button next to the library or list that you would like to set an alert for, and then click Next.
    new alert menu
  4. When the library or list alert options menu opens, select the alert that you would like for this specific alert.

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Remove several alerts at once

  1. On the Library tab, click Alert Me, and then select Manage My Alerts.
    manage alerts option
    NOTE: The image above demonstrates the process using the Library tab, but it will look the same for a list or the home page.

    • For a list, on the List tab, click Alert Me, and then select Manage My Alerts.
    • For the home page, on the Page tab, click Alert Me, and then select Manage My Alerts.

  2. Select the check boxes of the alerts you would like to delete, and then click Delete Selected Alerts.
    delete alerts option
  3. You will receive a message indicating that you are about to delete the selected alerts, click OK to proceed.
    warning message to delete alerts – click ok

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Remove an alert in Outlook

To remove alerts using Outlook, follow these steps:

  1. On the Home tab, click Rules, and then select Manage Rules & Alerts in the drop‑down menu.
    remove alerts
  2. On the Rules and Alerts menu, click the alert you want to remove to highlight it, click Delete, and then click OK.
    rules and alerts window
  3. On the Microsoft Outlook message window, click Yes to delete the selected rows.
    click ok to delete selected rows

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