Alerts are an effective way of keeping track of your information. Alerts can be created for entire libraries and lists, or their individual files and items, respectively. You will receive an email with the alert when something new is added, an item is edited, or if a file has been deleted.

You can access the Alert Me functionality on:

  • A specific library or an individual file.
  • A specific list or an individual item.
  • The home page of your team site.

In combination with versioning, it is a good way to ensure that your team site documentation remains current and up to date. Click on Set up versioning for this process.

You can choose to scroll through each alert topic on this page or you may click individual topics below.

Set an alert on a specific library

  1. Open the library where you would like to set an alert.
  2. Click the Library tab, then click Alert Me, and then click Set alert on this library

  3. There are a number of library alert options available to you.
    Alert Title
    An alert title will default in, but you may enter another one.Send Alerts To
    Your email address will default in, but you may add others to receive these alerts. These members may elect to remove the alert you set for them.Delivery Method
    Your email address will default in. There are no text message alerts available.Change Type
    Choose which type of alerts to receive: all changes, new items added, existing items modified, or items deleted.Send Alerts for These Changes
    Choose to filter your alerts by specific criteria including: anything changes, someone else changes a document, someone else changes a document created by you, someone else changes a document last modified by you, or someone who changes an item that appears in a particular view.

    When to Send Alerts
    Choose when you would like to receive the alert about changes: immediately, a daily summary, or a weekly summary.

  4. Click OK when you have finished choosing your options.

← Back to top of page

Set an alert on an individual file

  1. Open the library where you would like to set an alert on an individual file.
  2. Hover next to the document and then click it. On the Files tab, click Alert Me, and then click Set alert on this document.
  3. There are number of document alert options available to you.Alert Title
    An alert title will default in, but you may enter another one.Send Alerts To
    Your email address will default in, but you may add others to receive these alerts. These members may elect to remove the alert you set for them.Delivery Method
    Your email address will default in. There are no text message alerts available.Send Alerts for These Changes
    Choose to filter your alerts by specific criteria including: anything changes, someone else changes a document, someone else changes a document created by you, someone else changes a document last modified by you, or someone who changes an item that appears in a particular view.
    When to Send Alerts
    Choose when you would like to receive the alert about changes: immediately, a daily summary, or a weekly summary.
  4. Click OK when you have finished choosing your options.

← Back to top of page

Set an alert on a list

  1. Open the list where you would like to set an alert.
  2. Click the List tab, then click Alert Me, and then click Set alert on this list.
  3. There are a number of list alert options available to you.Alert Title
    An alert title will default in, but you may enter another one.Send Alerts To
    Your email address will default in, but you may add others to receive these alerts. These members may elect to remove the alert you set for them.Delivery Method
    Your email address will default in. There are no text message alerts available.Change Type
    Choose which type of alerts to receive: all changes, new items added, existing items modified, or items deleted.

    Send Alerts for These Changes
    Choose to filter your alerts by specific criteria including: anything changes, someone else changes an item, someone else changes an item created by you, or someone else changes an item last modified by you.

    When to Send Alerts
    Choose when you would like to receive the alert about changes: immediately, a daily summary, or a weekly summary.

  4. Click OK when you have finished choosing your options.

← Back to top of page

Set an alert on an individual item

  1. Open the list where you would like to set an alert on an individual item.
  2. Hover next to the item and then click it. Click the Items tab, then click Alert Me, and then click Set alert on this item.
  3. There are a number of item alert options available to you.Alert Title
    An alert title will default in, but you may enter another one.Send Alerts To
    Your email address will default in, but you may add others to receive these alerts. These members may elect to remove the alert you set for them.Delivery Method
    Your email address will default in. There are no text message alerts available.Send Alerts for These Changes
    Choose to filter your alerts by specific criteria including: anything changes, someone else changes an item, someone else changes an item created by you, or someone else changes an item last modified by you.

    When to Send Alerts
    Choose when you would like to receive the alert about changes: immediately, a daily summary, or a weekly summary.

  4. Click OK when you have finished choosing your options.

← Back to top of page

Set an alert on the home page

  1. On your home page, click the Page tab, then click Alert Me, and then click Set an alert on this page.
  2. There are a number of page alert options available to you.
    Alert Title
    An alert title will default in, but you may enter another one.Send Alerts To
    Your email address will default in, but you may add others to receive these alerts. These members may elect to remove the alert you set for them.Delivery Method
    Your email address will default in. There are no text message alerts available.Send Alerts for These Changes
    Choose to filter your alerts by specific criteria including: anything changes, someone else changes a wiki page, someone else changes a wiki page created by you, someone else changes a wiki page last modified by you, or someone changes an item that appears in a particular view.

    When to Send Alerts
    Choose when you would like to receive the alert about changes: immediately, a daily summary, or a weekly summary.

  3. Click OK when you have finished choosing your options.

← Back to top of page

Existing alerts on your team site

You can view and manage your existing alerts directly from your team site home page, or from within a library or a list. This is possible using Manage My Alerts.

Set an alert from a group of libraries and lists

  1. You can add an alert from Manage My Alerts. On the Library tab, click Alert Me, and then click Manage My Alerts.

  2. Click Add Alert.
  3. A list of all the possible libraries and lists on your team site will open. Click on the radio button next to the library or list where you would like to set an alert, and then click Next.
  4. The alert options will open, for a library or list, and you will choose the appropriate alert functionality that you would like for this alert.
    NOTE: Please view the alert options using the links below.
    ← Back to library alert options
    ← Back to list alert options

Remove several alerts at one time

This example is using the Library tab to demonstrate the process, although from a List or the home page, it will look the same.

  • From a list, click the List tab, then click Alert Me, and then click Manage My Alerts.
  • From the home page, click the Page tab, then click Alert Me, and then click Manage My Alerts.
  1. On the Library tab, click Alert Me, and then click Manage My Alerts.
  2. Place a check mark next to the alert(s) you would like to delete and then click Delete Selected Alerts.
  3. You will receive a message indicating that you are about to delete the selected alert(s), to proceed, click OK.

← Back to top of page

Remove an alert in Outlook

You can remove alerts directly through Outlook.

  1. On the Home tab, click Rules, and then select Manage Rules & Alerts in the drop‑down menu.
  2. On the Rules and Alerts menu, click the alert you want to remove to highlight it, click Delete, and then click OK.
  3. On the Microsoft Outlook message window, click Yes to delete the selected rows.

← Back to top of page
← Back to Help Resources