Insert a business card in Outlook email

A business card in Outlook email enables you to send your contact information in a format that can be easily read by the recipient of your email. This is often referred to as a vCard. It is saved as a .vcf file, which is the Internet standard for sharing contact information. When you include a vCard in an email, it will attach it as a .vcf file and the recipient can open and view your contact information. You can also receive vcards from others, and this will display in the same way, as an attachment.

You can scroll through the business card topics on this page or click the individual topics below:

• Add a contact with a business card
• Insert your business card into an email
• Insert a contact business card when you have a contact list

Add a contact with a business card

1. Click New Email.
   
2. Click Address Book
   
3. Type your name or the person you want to create this business card.
   
4. Right click your name or the person’s name, and then select Add to Contacts.
   
5. The contact details might fill in, and you can add or edit information as needed..
   
6. Click Business Card to choose through the options for the look of the card, and then click OK. Click Picture to browse for an image you would like on the business card.



7. Click Save & Close.
   

Insert a business card into an email

You can insert a business card in one of two ways; in a new email or within an existing reply or forward email.

NOTE: The following instructions require you to set your format to HTML in order to view both the business card as an attachment and to have the picture of it in the body of your email. On the Format Text tab, in the Format group, click HTML.

1. Click Insert.
   
2. Click Business Card, and then Other Business Cards.
   
3. Choose your signature, and then click OK.
   
4. Click the vcf attached file in the body of the email if you want to edit it.
   
5. Click the Contact tab and then click Business Card to edit the contact information or click Picture to add or remove a picture from the contact card.
   
6. Click Save & Close.
   

Insert a business card when you have a contact list

1. Click on New Email.
   
2. On the Insert tab, click Business Card, and then click an existing business card.
   
3. Select your name or your contact’s name from the Contacts list, and then click OK.
   
4. Click the vcf attached file in the body of the email if you want to edit it.
   
5. Click the Contact tab and then click Business Card to edit the contact information or click Picture to add or remove a picture from the contact card.
   
6. Click Save & Close.
   

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