The College does not currently have a policy regarding the use of public cloud-based storage services such as Dropbox, iCloud, Evernote, and Google Drive for the storage of College data.

However, each member of the campus community is responsible for the security and protection of the electronic information resources stored outside of the College over which they have control, as they are the data owners as per the IT2 Policy.

Please reference IT2: Security of Information Technology Resources for further information. Specifically these sections:

4.3
Data Owners are responsible and liable for the protection of their data. Security levels can be established based on the following criteria:

  1. how confidential or sensitive is the Data
  2. how important the Data is to the continuing operation of individual departments or the College as a whole in the event of a system failure

4.6
Any application software or computing service used by the College must protect the privacy and confidentiality of the various types of electronic data they process

4.7
Users must ensure that Data is protected wherever and however it is accessed

When using such a service the following should be considered:

  • Sensitive data containing the personal, medical, or academic information of College staff and students should not be stored in the cloud.
  • A separate account should be setup for the storage of College data. It should not be stored with the user’s personal data.
  • A local copy of all data should reside on College equipment to ensure data is not lost.

The College is currently investigating ways to provide cloud storage services to allow the secure sharing of data across multiple devices.

Please note: Recommendations regarding the use of your Red River College in the cloud OneDrive for Business account can be found at OneDrive academic usage recommendations.

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