Long-term Disability Plan

Note: Please contact your Payroll and Benefits Specialist if you require further information on the Long-term Disability Plan.


Full-time Employees

  • Regular employees upon completion of 6 months of continuous service.
  • Term employees upon completion of 12 months of continuous service.
  • Departmental employees upon completion of 12 months of accumulated service within a period of 24 consecutive months.

Part-time Employees

Regular and Term employees upon completion of 12 months of accumulated service.

Note: Full- or Part-time Term employees are eligible for benefits only until the expiration of their term.

Employees in the preceding categories of employment will qualify for coverage on the first day following the completion of the service requirement provided that they have been actively at work for the 20 working days immediately prior to. An employee who does not qualify for coverage due to his inability to satisfy the 20 day actively at work provision, shall be covered under the Plan provided the employee produces medical evidence that he is fit to resume his regular duties, and after resuming duties, the employee completed 20 consecutive days actively at work, in which case coverage shall commence the day following completion of the 20 work day qualifying period.


“Actively at Work” means that on the date or dates in question, an employee reports for work in his usual place of employment with the employer, and the employee is able to perform all of the regular duties of his occupation on a regular basis. If on the date or dates in question, an employee does not report for work, the employee shall be considered actively at work provided the employee is not confined to a hospital, nor absent without authorization, nor disabled to the degree the employee could not have reported for work and performed all of the regular duties of his occupation on a regular basis.

“Total disability” means your complete inability because of accidental bodily injury or sickness, to engage in any occupation or employment for remuneration or profit for which you are or may become reasonably suited by reason of education, training or experience, except that during the first 12 months of any period of disability, you are deemed to have suffered total disability while you are wholly prevented by such injury or sickness from performing your regular duties.

Elimination Period

Accumulated sick leave credits must be exhausted or 120 calendar days must have passed, whichever is the greater, before the LTD Plan benefits commence. This period is referred to as the elimination period.

Effective April 1, 2012, employees may attempt a return to work for up to 10 days during the total elimination period, without impact to their eligibility for benefits.

Benefit Amounts and Maximums

The LTD Plan benefit amount payable is 70% of pre-disability earnings exclusive of all allowances, premium payments and overtime.

Departmental employees who qualify for the LTD Plan will receive benefits on the basis of 70% of average bi-weekly earnings in the immediately prior 26 bi-weekly pay periods. Benefits for departmental employees are payable during that period of time he/she would normally have worked for the Department had the disability not occurred.

The maximum benefit period is the earliest of:

  1. cessation of total disability,
  2. return to work with Red River College Polytechnic, or another employer or self-employed (except under an approved rehabilitation program),
  3. death,
  4. eligible for an unreduced Superannuation Allowance, or
  5. The cessation of the period of a psychotic disorder.

Integration with Other Benefits

Benefit amounts to employee through the LTD Plan will be reduced by the amount(s) of benefits received or to which the employee is eligible through any other disability benefit entitlements. Examples of such entitlements include those under the Canada Pension Plan (CPP), Worker’s Compensation, Civil Service Superannuation Disability or Automobile Insurance Plans.


To assist a disabled employee to return to employment, the Plan encourages and expects participation in rehabilitation activities including employment. An employee is considered to be on a rehabilitation program when:

  1. employed at his/her regular duties but at reduced hours,
  2. employed in some other gainful employment but earning lower than he/she received immediately prior to the elimination period, or
  3. The employee is engaged in a formally approved vocational training program.

Failure to participate and co-operate fully or undertake any treatment that is needed to facilitate recovery may result in loss of eligibility for benefits. During the period of rehabilitation, the LTD benefit and rehabilitation earnings will be integrated such that the employees’ income arising from the disability benefit, compensation from rehabilitative employment and other disability sources can be increased to the level of your pre-disability bi-weekly earnings.

General Exclusions

No benefits shall be payable under the Plan in the following circumstances:

  1. injuries resulting from the commission of or attempt to commit a criminal offence,
  2. for injuries suffered as a result of an act of war, insurrection, civil commotion or riot,
  3. intentionally self-inflicted injury or illness while sane or insane,
  4. disability where alcoholism and/or drug addiction is a contributing factor except where the employee is participating in and co-operating fully with a recognized therapeutic program to correct the addiction and is under the continuous care of a licensed physician,
  5. non-psychotic mental or nervous disorders except where the employee is unable to engage in any occupation or employment for which he/she is, or may become, reasonably suited by reason of education, training or experience and provided the employee is under the continuous care of a physician with a valid specialty in psychiatry,
  6. pregnancy related total disability (but only for the period of maternity leave or when Employment Insurance benefits are available or could be available),
  7. pre-existing conditions for employees hired after April 1, 1984, except after completion of 2 years’ service,
  8. for injuries suffered as a result of employment for wage or profit for any other employer,
  9. any disability where an employee is not under the continuous supervision and care of a physician.

Other Employee Benefits While on Long-term Disability Benefits

  • Group Life Insurance: coverage will continue.
  • Dental Plan: coverage will continue.
  • Prescription Drug Plan: coverage will continue.
  • Vision Care: coverage will continue.
  • Health Spending Account: coverage will continue.
  • Ambulance and Hospital Semi-Private Plan: coverage can be maintained by prepayment of premiums.
  • Extended Health Benefits: coverage can be maintained by prepayment of premiums.
  • Employee Travel Health: coverage can be maintained by prepayment of premiums.

An employee who is currently a member of the Red River College Polytechnic Pension Plan will be credited with service for a Disability Allowance while they are receiving benefits under the LTD Plan. A Disability Allowance is calculated in the same manner as the formula used to determine pensions in the Superannuation Act payable when an employee retires (for employees no longer disabled) or becomes eligible for an unreduced pension (for employees still disabled).

If an employee has received LTD benefits, upon retirement, the employee may be eligible for both a Superannuation Pension and a Disability Allowance. The Superannuation Pension will be dependent upon the employee’s normal service and earnings while the disability allowance will be dependent upon the length of time the employee receives LTD benefits and the employee’s pre-disability earnings.

Termination of Coverage

Coverage terminates on the earliest of:

  1. the date you are eligible or would be eligible for an unreduced Superannuation Allowance,
  2. the date you occupy a position not eligible for coverage, or
  3. the date of termination of service, lay-off, death or termination of the Plan.

Claims Procedure

  1. Written notice of claim must be given to your Personnel Office. This notice must be given at least 60 days from the date of total disability but no later than 6 months from the date of commencement of total disability.
  2. Written proof of claim must be furnished to the adjudicator (Great-West Life) within the longer of, the period specified for notice of claim or 90 days after the end of the elimination period.c. Great-West Life will determine whether the employee is disabled as defined by the LTD Plan