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Resources

Frequently Asked Questions

Jump to a topic to view related questions. If you have a question that is not answered here, please direct it to safety@rrc.ca.

Topics:

COVID-19

I’m experiencing cold or flu-like symptoms, but I don’t think I have COVID-19. Can I work on campus?

No. Employees with even minor symptoms of cold or flu must: 

  1. Go home immediately, or remain at home
  2. Complete the self-screening tool through Shared Health
  3. Follow all public health proper protocols 
  4. Contact the RRC Health Centre at 204-632-2238 

A nurse from the Health Centre will advise you on when you can return to campus.  

If your symptoms and duties allow you to work from home, please work with your supervisor/manager to make arrangements to do so. Sick leave or another form of approved leave may also be considered.

What should I do if I have COVID-19 symptoms?

Employees with even minor symptoms of COVID-19 must:

  1. Go home immediately, or remain at home 
  2. Complete the self-screening tool through Shared Health
  3. Follow all public health proper protocols 
  4. Contact the RRC Health Centre at 204-632-2238 

A nurse from the Health Centre will advise you on when you can return to campus.  

If your symptoms and duties allow you to work from home, please work with your supervisor/manager to make arrangements to do so. Sick leave or another form of approved leave may also be considered.

What should I do if someone in my household has COVID-19 symptoms? 

If you learn you are a close contact to someone with a confirmed case of COVID-19, or to someone waiting for test results, but you are not experiencing symptoms of COVID-19, you must:

  1. Go home immediately, or remain at home 
  2. Complete the self-screening tool through Shared Health
  3. Follow all public health proper protocols 
  4. Contact the RRC Health Centre at 204-632-2238 

A nurse from the Health Centre will advise you on when you can return to campus.  

If your symptoms and duties allow you to work from home, please work with your supervisor/manager to make arrangements to do so. Sick leave or another form of approved leave may also be considered.

What should I do if someone in my household has travelled outside the province?

You should self-monitor for symptoms, but you can continue to attend campus if you are not symptomatic. 

Should you become symptomatic: 

  1. Go home immediately, or remain at home 
  2. Complete the self-screening tool through Shared Health
  3. Follow all public health proper protocols 
  4. Contact the RRC Health Centre at 204-632-2238 

A nurse from the Health Centre will advise you on when you can return to campus.

What should I do if I have a confirmed COVID-19 diagnosis?

Any employee with a confirmed COVID-19 diagnosis must:

  1. Go home immediately, or remain at home 
  2. Complete the self-screening tool through Shared Health
  3. Follow all public health proper protocols 
  4. Contact the RRC Health Centre at 204-632-2238 

A nurse from the Health Centre will advise you on when you can return to campus.  

If your symptoms and duties allow you to work from home, please work with your supervisor/manager to make arrangements to do so. Sick leave or another form of approved leave may also be considered.  

Your manager will then follow the COVID-19 notification protocol.

Vaccination Requirement

Vaccine Requirement FAQ

From the onset of the pandemic, Red River College has made the health and safety of our students, staff and community our top priority.

Starting September 20, the RRC Mobile Safety App will be used to verify vaccination (or approved exemption) status for students, employees, individuals living in residence, and visitors for any on-campus learning, teaching, or work requirements during the fall 2021 semester.

Download the RRC Mobile Safety App
Click here for step-by-step instructions on how to add your proof of vaccination to the Mobile Safety App.

Learn more about RRC’s vaccination requirement
Review the Vaccination Requirement Frequently Asked Questions

Will I lose my job as a result of this policy?

No. Staff and faculty will not lose their job if they are not vaccinated. Red River College will require anyone accessing our campuses to verify they have been vaccinated. However, Exemptions are available for those who cannot be vaccinated because of medical, creed/religious or other reasons and cannot be reasonably accommodated through remote work or online learning as a result of the essential on-campus delivery of their program. All individuals with an approved exemption are required to participate in asymptomatic COVID-19 testing – up to three times per week. Staff and Faculty members are expected to engage in these alternative measures.

If you have questions about vaccinations, we encourage you to reach out to the Health Centre or to a trusted medical professional for more information.

If you have questions about how this new policy may impact the way you perform your duties at the College, please speak with your manager who will work with you and Safety and Health Services to create a plan for the fall term.

Will the gradual return plans for non-academic areas still be maintained as a result of this policy?

Yes. Our plans for the blended delivery of our programs for the fall term and the gradual return to campus for non-academic areas will be maintained. Vaccination or asymptomatic COVID-19 testing up to three times per week will be a requirement for access to Campus for all activities this term.

If you have questions about how this new policy may impact the way you perform your duties at the College, please speak with your manager who will work with you and Safety and Health Services to create a plan for the fall term.

Am I required to share my vaccine status with the College? Can I just continue to work from home?

You will be required to share proof of vaccination or participate in asymptomatic COVID-19 testing – up to three times per week – in order to participate in on-Campus activities for the fall term. If you choose not to share your vaccination status with the College, you should speak with your manager who will work with you and Safety and Health Services to create a plan.

How will I know the students in my class or my staff have been vaccinated?

Everyone on Campus this fall is expected to show proof of vaccination, or will participate in asymptomatic COVID-19 testing with proof of negative test in order to participate in any on-Campus activity.

Our Mobile Safety App will allow for the safe access to our campuses through designated Campus entry points.

All other health and safety protocols we have in place will remain. This includes physical distancing, sanitization, medical grade masks, and a robust contract tracing protocol.

Am I expected to promote vaccinations?

No. As a College, we fully support and encourage everyone to get fully vaccinated as soon as possible. COVID-19 vaccines are free and widely available to everyone over the age of 12 in Manitoba, and Public Health recommends everyone to get fully vaccinated as soon as possible to help protect the community.

Should you receive questions about vaccines from students or colleagues, we would ask you to direct them to the Health Centre for more information.

Returning to Campus

Why are some staff being asked to return to work on campus?

The Province of Manitoba has supported the re-opening of many business, organizations and institutions. At Red River College, several academic programs that require in-person, hands-on learning have welcomed students back to campus, and more will return for the Fall 2020 academic term. It is important we ensure that the proper staff resources are onsite at the College to support both students and faculty.

What if I need an accommodation for returning to work?

RRC strives to provide workplace accommodations for employees who are recovering from illness and may need additional consideration or assistance to return to work. These accommodations may include temporarily modifying duties or assigning alternate duties during the recovery period.

If you wish to request an accommodation, contact your supervisor, manager, or Human Resource Services.

Each request for accommodation is evaluated on its own merits to determine whether you are entitled to accommodation and, if so, what accommodation is appropriate in the circumstance, which may include requests for additional medical information, satisfactory to the College.

What if I’m hesitant to return to work on campus due to concerns over personal safety?

Red River College has taken every precaution to protect your health and safety. These include the addition of physical barriers, occupancy and traffic flow assessments, reduced class sizes, an increase in hygiene stations, and markers and signage to ensure physical distancing in hallways, classrooms, labs, offices and workshops. Staff and students will be required to self-screen for COVID-19 symptoms every day before coming to any campus, and wear masks while on campus.

If you are reluctant to return to work on campus, reach out to your supervisor, manager, or Human Resource Services to determine appropriate next steps.

What if I’m hesitant to return to work on campus because a family member living in my home is immunocompromised?

Some employees may be hesitant to return to work if a close family member has a medical condition that makes them more susceptible to an adverse outcome if they contract COVID-19. 

In those situations, please contact Human Resource Services to request an accommodation. 

Each request will be assessed and evaluated on its own merits to determine if and what kind of an accommodation is appropriate. This assessment process may include a request for you to provide more information. The College has made the commitment to limit the requirement for medical documentation during the COVID-19 pandemic, but that is not feasible in all cases. 

We are asking managers to work with their Human Resource Consultant in cases where accommodation has been requested.

What if I’m hesitant to return to work because a family member who lives outside my home is immunocompromised?

The care of a family member outside of the home would not specifically require an accommodation. However, as each department plans its gradual campus re-entry, this may be a factor your department takes into consideration when determining which employees might return when. However, as we begin welcoming more students onto campus, it will not be possible for all staff who have family living outside the home with compromised immunity to work off campus.

What if I’m not able to return to work because I haven’t been able to secure childcare?

You may request an accommodation. Human Resource Services will work with you, your manager, and the union to support the accommodation request.

Each request for accommodation will be assessed and evaluated on its own merits to determine if and what kind of an accommodation is appropriate.

What if I’m unable to return to work because I’ve chosen not to send my child(ren) back to school or childcare?

With childcare facilities and schools reopening in Manitoba, the College is not in the position to accommodate parents who choose to keep their children at home. Your manager will work with you to fully understand the rationale for or circumstances behind your decision. A leave of absence may be possible, should operational requirements permit.

What if I’m not able to come to work or have to leave work to care for a sick child?

Employees who are required to care for children who are ill will be provided support to do so. Flexible work hours, work-from-home arrangements, and family or other approved forms of leave can be explored with your manager based on your specific circumstances. 

We know that because public health authorities advise staying home if you’re sick, we will likely experience an increase in the need for employees to stay home to care for sick children. This is a responsibility we as a College share with our employees, and we are committed to exploring flexible, creative solutions that allow us to continue working through these circumstances.

Has RRC changed its employee absenteeism policy in response to COVID-19?

Yes. Red River College has policies in place for managing staff absenteeism. While these policies are still in effect, we are in the midst of a pandemic, and are advising managers to approach staff absences – especially those due to concerns about COVID-19 symptoms – with extra patience, fairness and understanding.

We are all doing our best to protect the health and safety of ourselves and our community. As cold and flu season rapidly approaches, we need to continue to be vigilant of all possible symptoms of COVID-19. If you feel ill, you must stay at home. Remember that prior to attending campus, you must complete the self-screening tool through Shared Health.

How are managers dealing with employee absences?

Managers will advise any employee with an active illness that they must:

  1. Not attend campus
  2. Complete the self-screening tool through Shared Health, and follow public health advice
  3. Contact the RRC Health Centre at 204-632-2238

A nurse from the Health Centre will advise you on when you can return to campus.  

Managers will seek out accommodations for employees unable to come to work wherever it is possible and reasonable to do so. Depending on individual circumstances, options include working from home and modifying duties.

I would like to return to work on campus. When can I do so?

If you have an interest in returning to campus, discuss it with your manager, who will determine if they can support your return to campus safely.

Staff may return in accordance with the re-entry plans for their department. Phased re-entry plans for each department have been prepared in consultation with Safety and Health Services to ensure that returning staff numbers adhere to the occupancy assessment limits. Several academic programs that require in-person learning have already welcomed back some students to campus for catch-up, and more programs will welcome students back for hands-on training in the Fall 2020 academic term.

If I’m ill or request an accommodation, what type of medical information am I required to provide to the College?

Not all situations require medical documentation, and there are limits to the amount of detail RRC can request from an employee. Managers will work with Human Resource Services if they are considering requesting medical info from an employee to determine the most appropriate course of action.

Note: If you prefer, you can submit any and/or all of your personal health information directly to HRS (rather than to your manager). Even in these circumstances, please advise your manager that medical information has been submitted, and confirm to whom it was provided and when.

What medical information can my manager or HRS share with others?

If you share any information of a medical nature with your manager, including symptoms of COVID-19, that information must be treated in the same confidential manner as any other medical situation.

The Personal Health Information ACT (PHIA) is a law that addresses an individual’s right to expect that the privacy of their personal health information be protected. This includes personal health information collected by managers related to COVID-19, such as diagnostic test results, medical notes, request for accommodations, etc.

In most cases, an employee’s personal health information should not be shared with other staff. On a need-to-know basis only, a manager can advise other staff that an employee is on leave. 

There are rare situations where a manager may need to share limited details about an employee’s leave or accommodation arrangements with other staff. Examples include cases where work or workspaces are re-assigned as part of an accommodation, or there are safety concerns. Managers will work with Human Resource Services to determine what information (if any) is appropriate to share.

All medical written medical information received by a manager must be submitted to Human Resources to ensure proper filing is compliant with PHIA.

Is online program delivery here to stay, or will we go back to “business as usual” when the pandemic ends?

Online program delivery will become a normal facet of most, if not all, Red River College programs and courses even after the pandemic ends.

To ensure our students receive a consistent and meaningful learning experience from each course across the College, we have developed a Flexible Online Delivery Model – a suite of resources, guidelines and measures for instructors and course/program designers.

What resources are available to support faculty in designing online program delivery?

The Academic area and the Centre for Learning and Program Excellence have produced a series of resources to guide instructors through the development of fully online courses for Fall of 2020 and beyond. These resources form the starting point in developing the RRC brand of online delivery (including web enhanced, blended and online delivery methods).

These resources:

  • Provide clear guidance about the minimum requirements for an online course at RRC, along with a roadmap to guide ongoing enhancements to courses
  • Support instructors with pedagogical guidance, focusing initially on instructors who are completely new to online or blended delivery
  • Include both the “why” and the “how“ for instructors so that they are clear on what they need to do and why they are doing it

Visit the Flexible Online Delivery website

Should non-academic staff expect to return to campus anytime soon?

Staff from specific non-academic areas, as determined by your manager, will start to shift from remote work to working on campus to support the increased academic activity during Phases 2 and 3 of our re-entry plan. Managers are working closely with Safety Health Services for the re-entry of some staff to campus. All plans are being developed to ensure we’re continuing to follow all directives from public health in order to continue to keep our staff, faculty, and students safe on campus.

Find out more about working from home.

I’ve heard that Academic Transformation functional reviews are continuing, as well as the transition to Course-Based Registration for many programs. Is this true?

Some institutional transformation initiatives that were paused for the pandemic have been reactivated, as they will play a key role in Red River College’s success in positioning itself to prepare graduates ready to contribute to Manitoba’s economic recovery. Consequently, course based registration will be continuing and the Phase III launch has already occurred. Your individual and team role in projects such as the Academic Transformation functional area reviews and Course-based Registration will need to be factored into your area’s scenario planning as well.

Where can I find information about room/campus occupancy?

Please contact your Chair or Program Manager for details.

Who do I contact to find out how occupancy numbers were calculated, or if I have suggestions for altering a space to accommodate more students?

Please contact Michelle Tabaka at mtabaka@rrc.ca.

How were occupancy ratings arrived at?

Safety and Health Services (SHS) completed over 700 occupancy assessments to determine the maximum safe occupancy limits of offices, workshops, labs, and classrooms. SHS used a two-meter measuring tool in accordance with public health guidelines that stipulate two metres of space between people.

Who do I reach out to with question about returning to campus to teach?

Contact your Chair or Program Manager.

What do I do if I can’t teach from home? Can I return to campus?

Please contact your immediate supervisor or Human Resource Services.

If your supervisor approves your request to work on campus, they will then submit a request to safety@rrc.ca to determine a space you can work from.

As with all workplace accommodations, each request will be assessed and evaluated on its own merits to determine if and what kind of an accommodation is appropriate. This assessment process may include a request to the employee for more information.

Find out more about working from campus.

Who do I contact if I need to return to campus for some other reason, ie. prepping a course?

Follow the steps to request campus access.

When will we get information about safety, returning safely to campus, and/or safe teaching practices?

Safety and Health Services (SHS) is putting together a guide with this information. In the meantime, please send any questions to safety@rrc.ca.

What if I need an accommodation for returning to work?

RRC provides workplace accommodations for employees recovering from illness who need help while returning to work. These accommodations may include temporarily modifying duties or assigning alternate duties during the recovery period.

To request an accommodation, please contact your supervisor, manager, or Human Resource Services.

As with all workplace accommodations, each request will be assessed and evaluated on its own merits to determine if and what kind of an accommodation is appropriate. This assessment process may include a request to the employee for more information.

What can I expect when I return to work?

The College has undertaken significant measures to meet all health and safety regulations and remains committed to taking every reasonable precaution to ensure the wellness of staff.

Even so, returning to the workplace after several months of working from home due to the COVID-19 pandemic may cause an increase in concern or fear if coworkers exhibit signs of illness.

It is important to remember that every employee is entitled to work in an environment that is respectful and free of all forms of harassment.

A respectful workplace requires the cooperation and commitment of each employee to avoid disrespectful behaviour, including behaviour that would reasonably offend, intimidate, embarrass or humiliate others, whether deliberately or unintentionally.

Employees who experience or witness behaviour in violation of a respectful workplace environment are encouraged to address it with their manager, Human Resource Services and/or by reporting through the College’s Ethics Program.

Can I continue working from home even after the College reopens?

Some employees may be hesitant to return to work due to either family obligations or a medical condition that may make the employee or a close family member more susceptible to an adverse outcome if they contract COVID-19.

To request an accommodation, please contact your supervisor, manager, or Human Resource Services.

As with all workplace accommodations, each request will be assessed and evaluated on its own merits to determine if and what kind of an accommodation is appropriate. This assessment process may include a request to the employee for more information.

Where should I park when I return to campus? Will I be charged for parking out of my payroll?

As of August 31, 2020, RRC is moving towards a scramble parking plan at the Notre Dame Campus. This means there will no longer be assigned parking stalls, and staff do not need to hang their parking permit from their rear-view mirror (we ask that you hold onto your permit for now).

Parking fees will no longer be deducted from your bi-weekly payroll. The rates for parking remain the same as they were prior to COVID-19. All staff and students who choose to drive to campus have new, flexible options to pay for parking:

  • Pay for daily or hourly parking via the PayByPhone app (available for free download on your smart phone).
  • Pay for daily or hourly parking on-site using the parking meters.
  • Purchase monthly at our new online portal.

Parking will be available in the following lots at NDC: North 2 (2N on map), South, and East. Please see parking map for parking lot locations.

We will continue to provide updates via Staff and Student News, emails, web and social media updates. Please get in touch with any concerns, questions or suggestions at parking@rrc.ca. Parking staff will be on-hand in the Information booth at NDC’s South Lot to answer any questions and provide support.

For more information, including a step-by-step guide to paying for parking, please see our parking resources.

HR and Payroll

What do I do if I have school-age children who may need to remain at home if schools remain closed?

In the event employees are required to stay home to care for sick family members or to care for children whose school/daycare is shut down, it will be managed in the following order:

  1. Continue to work from home where appropriate. Working from home guidelines have been developed to support managers and employees.
  2. Flexibility in hours of work to allow families to share the child care responsibilities. This could include working evenings and weekends to account for the time.
  3. Use Family Related Leave – can be used hourly up to a maximum of 5 days
  4. Use of vacation, Voluntary Reduced Work Week (VRWW), and/or overtime
  5. Use of sick leave or other forms of approved leave (Sick leave will only apply when all other leaves, and flexible options have been explored) 
  6. If you are unable to work from home due to family commitments and the above leave selections are not options then you may apply for the Canada Emergency Response Benefit.

All policies, procedures, and provisions in the collective agreement apply.

What do I do if I can’t work from home due to family or childcare responsibilities?

Please work with your manager to consider the following options:

  1. Use Family Related Leave (can be used hourly up to a maximum of 5 days)
  2. Use of vacation, VRWW and/or overtime
  3. Use of sick leave or other forms of approved leave
  4. If you are unable to work from home due to family commitments and the above leave selections are not options then you may apply for the Canada Emergency Response Benefit.

Would I be eligible for the Canada Emergency Response Benefit?

What do I do if I am able to work, but can’t work from home?

Work with your manager to consider options that could include a temporary reassignment, online professional development, or project work as applicable.

Can I work flexible hours?

Yes. We understand with the closure of public schools this will be challenging for many families in balancing their personal and work responsibilities. Please work with your manager on an appropriate schedule. In addition to working flexible hours, employees may also want to use a combination of vacation, VRWW, overtime and family related leave during this time. We do expect that employees share the family responsibilities as they make these plans.

What do I do if I have no paid leave options?

Please work with your manager to discuss all available leave options. In rare situations that you have no paid leave options discuss the option of tracking your time and making up the time at a later date. If this situation is prolonged, we may need to re-evaluate this option.

Can I still participate in the Voluntary Reduced Work Week (VRWW) program?

Yes, the VRWW program is still available for non-instructional staff. Once a VRWW request has received approval, deductions will be spread over the remaining pay periods ending March 26, 2021. Should you wish to submit a request for VRWW days, please review the information and instructions. Please note that the “Approximate Net Pay Reduction Chart” was developed to provide an estimate of the decrease in net pay that an employee may experience for each of the 26 bi-weekly pay periods between April 9, 2020 and March 26, 2021. The number of pay periods that deductions will be applied will depend on when the approved VRWW request is received. This may result in a higher deduction amount than shown in the table, as the number of bi-weekly pay periods that deductions are scheduled to occur will be less than 26.

What do I do if I have scheduled vacation in this period?

Employees that have scheduled vacation will be expected to continue their vacation leave unless otherwise directed by their manager to support operations during this current situation. If individuals would like to take additional vacation time and where it’s operational feasible please do so.

Will I have to provide a medical note if I am sick?

No. During this period, we will not be requesting sick notes. We do not want to burden the health care system and allow health care providers to support those employees that require urgent care.

What do I do if I become ill?

Employees experiencing flu symptoms including fever, cough, shortness of breath, or any combination of these sign, should stay home and rest and take sick time. Please contact the Health Services at 204.632.2238 for further direction.

For employee who become ill during this period for reasons other than listed above, the regular sick leave reporting provisions will apply. However, sick notes are still not required during this period.

How will the College support term employees?

Term employees will continue their term. As we continue to prioritize student completion, term employees will work through the duration of their employment. If it’s operationally required, term employees will be extended as necessary. Term employment at the completion of the school term will end as specified in their letter of offer.

How will the College support casual hours?

Leaders continue to develop and review plans for the ongoing operation of the College including working from home. Casual employees will work with their manager to determine what work is needed and time will be recorded accordingly.

How do I record my attendance?

For all employees who utilize the electronic time entry on HUB, please continue to do so as you normally do.

For employees who use paper-based time sheets, and are paid current, an electronic time sheet for you to fill in and provide to your manager for approval.

For employees who are paid in arrears, we will be providing an electronic time sheet for you to fill in and provide to your manager for approval.

How do I know my leave balances?

All employees can access their leave information through HUB. This can be accessed through Payments and Profiles, Earning Statements. If you are unable to determine your balances please email paybenefits@rrc.ca or your pay and benefits specialist directly.

Can an employee who resides outside of Manitoba be hired?

In certain circumstances an employee residing outside of Manitoba, within Canada, may be hired on a temporary basis during the pandemic.  Due to travel restrictions, the College recognizes that employees may not be able to relocate at this time.  Hiring managers must connect with their Human Resource Consultant in advance of making an offer to discuss the circumstances requiring out of province hiring. 

Can an employee who is currently working from home, work from an alternate location such as a cabin or cottage during the spring and summer period?

Working at an alternate location may be permitted in circumstances where:

  • All Public Health orders are followed – this includes restrictions currently in place with crossing the Ontario border, until such a time that these border closures are reversed.
  • Strong internet connection is available consistently and will be the responsibility of the employee. This includes access to email and video meeting platforms.
  • A professional space is available for the work
  • The employee would be able to return to campus should it be operationally required within one days notice.
  • The arrangements must be flexible and can be changed based on operational requirements.

Employees who are considering working from an alternate location for the spring and summer months should discuss arrangements with their manager to ensure all above circumstances can be met.

What if I am not able to return to work on campus because I haven’t been able to secure childcare for the spring and summer period?

You may request an accommodation. Human Resource Services will work with you, your manager, and the union to support the accommodation request. Each request for accommodation will be assessed and evaluated on its own merits to determine if and what kind of an accommodation is appropriate.

Red River College will remain flexible during the spring and summer period, but staff should have arrangements in place in the event they are operationally required to return to Campus.

Travel

Is there any business travel?

No. The College has suspended all international and domestic travel until further notice.

I have traveled outside the province. What should I do?

All employees are expected to follow all pertinent health and safety protocols and should remain home if they are too ill to work or may be contagious.

  1. Work from home where appropriate. Working from home guidelines have been developed to support managers and employees.
  2. If you are unable to work from home you will need to utilize vacation, Voluntary Reduced Work Week (VRWW) days, and/or overtime
  3. Sick leave in this instance will not be an option.

Visit the Manitoba Government website for the most up to date information.

As per the Federal Government, Canada is currently at a Level 3 and Canadians should avoid non-essential travel.

A family member or person in my home has traveled outside the province. What should I do?

Please contact the Health Centre at 204.632.2238.

If your family member has returned from international travel and is self-isolating, you should self-monitor yourself for symptoms, and you can continue to attend work if applicable. If your family member develops symptoms you should then self-isolate as you would be considered having ‘close contact’. If your family member tests negative for the virus, you may continue as normal (self-monitor).

I have upcoming personal travel that will include travel outside the country.

The Government of Canada has advised all Canadians to avoid all non-essential travel outside of Canada until further notice.

Upon return to Canada, you are required to self-isolate for 14 days. If you departed on your personal travel after March 15, 2020, you will not be eligible for sick leave for this period. Vacation leave, VRWW, or Overtime leave can be utilized. Should you not have enough leave to cover the self-isolation period, it will be recorded as approved leave without pay.

Working From Home

RRC is committed to supporting employees working from home. RRC intends to provide employees with all of the tools and materials required to perform their work from home. We understand that this means you may need to personally incur expenses related to working in your home. RRC will reimburse these costs through the regular expense claim process.

How do I mark expenses incurred while working from home?

For the extent of the closure for COVID-19, please mark your expense claim “COVID” and charge expenses to department 15202. In all other cases, charge the expenses to your regular department.

Can I move equipment from my College office to my home?

As you set up your alternate work space, you were authorized to move College-owned property such as laptops, docking stations, monitors, cell phones, calculators and other items, as required, to your home.

If you haven’t yet done so, please provide your manager with a list of College assets that you have removed from the campus.

Red River College is also allowing staff to access their work task chairs for home use.

Staff who would like access to their chair should complete the Province of Manitoba Pre-Screening tool prior to coming to campus and should also complete a campus check in through HUB. If you are feeling unwell for any reason, please do not come to campus.

Staff members will be responsible for transporting their chairs to and from campus.

There will be hand washing stations upon entry to the campus, occupancy limits will be observed and tracking forms will be maintained for all chairs leaving the campus. For more information, contact safety@rrc.ca.

What expenses will the College reimburse me for?

Reimbursable expenses include all administrative supplies such as pens, pencils, paper clips, and stationery and printer ink (see full list below) that are required. If purchases are required, purchase quantities needed to cover the time period you reasonably expect to be working from home.

Administrative Supplies

  • Post-It Notes
  • Pens
  • Pencils
  • Wite-Out
  • Erasers
  • Highlighters
  • Notebooks
  • Notepads
  • Paper
  • Post-It flip charts
  • Markers
  • Paperclips
  • Folders
  • Wipes for screens
  • Extension cords, power bars
  • USB keys
  • Binders

Are furnishings and equipment considered reimbursable expenses?

Furnishings and equipment are not considered reimbursable expenses. However, headsets for instructors for teaching purposes can be reimbursed for up to $50.

RRC will provide furnishings and equipment that are deemed essential from campus inventories, where possible, or rent/lease them on a short term basis for the duration of the working from home period.

If you consider any of these items such as chairs, desks, or filing cabinets essential, please discuss with your Manager.

Are computers and computer equipment considered reimbursable expenses?

Information technology assets are not considered reimbursable expenses. All IT items, laptop, monitor, keyboard, mouse, rocket stick and cell phone will be provided to you from the RRC IT department. Please work with your Manager and IT services to ensure your requirements are met.

A personal headset to a max of $50 is reimbursable if required.

Connectivity costs are not routinely considered reimbursable expenses. If you will incur incremental costs related to connectivity, please contact the IT help desk and you will be guided to the most cost effective option.

What’s the process for claiming a deduction for home office expenses?

The Government of Canada recently updated their process for claiming a deduction for home office expenses for employees working from home because of COVID-19.

There are two different methods you can use to claim your home office expenses:

  1. New temporary flat rate method
    • Complete form T777S, Statement of Employment Expenses for Working at Home Due to COVID-19
  2. Simplified process for using the detailed method
    • Work with your manager to complete form T2200S, Declaration of Conditions of Employment for Working at Home during COVID-19. 
      • Answer “no” to question three on the T2200S as the amount will not be included on your T4 slip.
    • Please note that any eligible home office expenses cannot be claimed if you were reimbursed for the expenses by Red River College.
    • Complete form T777S, Statement of Employment Expenses for Working at Home Due to COVID-19.

Learn more about the methods for claiming a deduction for home office expenses and eligibility requirements.

How do I determine which method to use to claim home office expenses?

The Canada Revenue Agency website has an online calculator that can help you determine which method you should use to claim your home office expenses. 

Please note the College is unable to provide any recommendations or advice regarding an individual’s income tax situation. If you have further questions about which method you should use, please speak with your accountant or CRA directly.

I need something that isn’t covered in this FAQ.

For any items not identified or items that you are not able to source or access, please contact Jade Karsin, Director of Procurement, at jkarsin@rrc.ca or Linley James at ljames@rrc.ca and these items will be sourced and delivered to you.

Please make every effort to work digitally and adopt practices that allow RRC to collectively minimize these costs.