Working Alone or In Isolation

NOTE: The following is a draft document.

Originator: Safety and Health Services
Approver: WSH Committees, Director, Safety and Health Services
Effective: XXX
Last Reviewed: New

1.0 Guiding Principles

1.1

Red River College (RRC) is committed to providing a safe and healthy environment for its staff, students, volunteers and users. Following the Working alone or in isolation Code of Practice ensures that risk assessments are performed, risks are communicated, and control plans are implemented to manage risks associated with workers who may be working alone or in isolation.

1.2

This Code of Practice is designed to meet or exceed the minimum requirements of Manitoba Workplace Safety and Health (WSH) Legislation.

2.0 Definitions (if required)

2.1

Employer

2.1.1

Every person who, by himself or his agent or representative employs or engages one or more workers,

2.1.2

And The Crown and every agency of the government.

2.2

Off-site Work: Work situations that may put workers at risk include, but are not limited to:

2.2.1

Driving alone in an isolated or infrequently traveled area

2.2.2

Isolated work with animals 

2.2.3

Traveling to and from work meetings outside of Winnipeg city limits (or town limits for regional sites)

2.3

On-site Work: Work situations that may put workers at risk include, but are not limited to:

2.3.1

Working alone in remote locations such as tunnels, and confined spaces

2.3.2

Working alone with power tools, electrical equipment, and at heights

2.3.3

Working with no supervision and in unoccupied areas

2.4

Prohibited Activities: Tasks which, based on the risk assessment (Appendix A) completed by the department, supervisor, or SHS, in consultation with the employee are deemed to require more than one person.

2.5

Safety and Health Services (SHS): A mandated department responsible for providing a safe environment for staff, students and visitors. SHS works in conjunction with Academic Programs, Facility Maintenance, Security Services and the Workplace Safety and Health Committee.

2.6

Safe Work Procedure (SWP): A step-by-step procedure that states how to perform a job safely and how to respond to a safety risk in an appropriate manner.

2.7

Security Services: A department responsible for providing a safe and secure environment for staff, students and visitors on campus.

2.8

Supervisor: Any person who has charge or authority over a worker (Ex. Chair, Manager, Instructor, Director, etc).

2.9

Worker: Any person who is in an employment relationship with the College and includes:

2.9.1

Any person who is employed by the college to perform a service whether for gain or reward or not.

2.9.2

Volunteers

2.9.3

Students

2.10

Working Alone: The performance of any work function by a worker who is the only worker for that employer at that workplace at any time; and is not directly supervised by the employer, or another person designated as a supervisor by the employer, at any time.

2.11

Working in isolation: Working in circumstances where assistance is not readily available in the event of injury, ill health or emergency.

2.12

Workplace Safety and Health Committee (WSHC): An established group consisting of both management and worker representation committed to improving safety and health conditions and acting as a resource among the Red River College community.

3.0 Requirements and Considerations (if required)

3.1

Working alone or in isolation is prohibited for students.

3.2

RRC departments must conduct risk assessments (Appendix A) in conjunction with the worker who will be working alone or in isolation to determine safety and health hazards and level of risk specific to the task(s).

4.0 Procedure (if required)

4.1

The Department will conduct a risk assessment for the specific working alone or in isolation task that a worker from that department is to undertake. Refer to Appendix A and Appendix B – Isolation Before 6:00pm or Appendix C – Working Alone or in Isolation After 6:00pm, weekends and holidays.

4.2

If a worker is working alone or in isolation outside of normal business hours (after 6:00 pm or on weekends and holidays), the worker must make their call-ins to Security Services. Refer to Appendix C.

4.3

A Working Alone or in Isolation Procedure must be completed for all working alone or in isolation situations. Refer to Appendix D.

4.4

A Working Alone or in Isolation Check-In Form must be completed by the supervisor (or designate) along with the worker who will be working alone or in isolation. Refer to Appendix E.

4.5

If a worker is required to travel outside of city limits (or outside town limits for regional sites), with or without passengers, a Travel Consent Form must be completed. Refer to Appendix F.

4.6

If a worker did not make a call-in at an expected time interval, please refer to Appendix G – Department Protocol for Missing Staff Before 6:00pm or Appendix H – Department Protocol for Missing Staff After 6:00pm.

5.0 Responsibilities

5.1

Departments or Programs will:

5.1.1

Take all precaution necessary to protect the safety and health of a worker under their supervision.

5.1.2

Ensure that a worker under their supervision follows RRC Policies, SHS Codes of Practice, Safe Work Procedures, and WSH Act and Regulations.

5.2

Supervisors will:

5.2.1

Take all precaution necessary to protect the safety and health of a worker under his or her supervision.

5.2.2

Ensure that a worker or student under their supervision, follows RRC Policies, SHS Codes of Practice, Safe Work Procedures, and WSH Act and Regulations.

5.2.3

Seek guidance and information from SHS for working alone or insolation assistance.

5.2.4

Document when working alone is permitted and/or prohibited and ensure this is communicated to all workers.

5.2.5

Determine the time interval in which the worker working alone or in isolation will be performing their call-ins, based on the risk level (Appendix A) of the task and the work environment.

5.2.6

Provide adequate staffing (for example: buddy system) for medium and high risk tasks when it is reasonable to do so.

5.2.7

Schedule medium risk activities and high risk activities for times when supervisors and appropriate help will be available when workers are working alone or in isolation.

5.2.8

Ensure that the worker working alone or in isolation is made aware of the designated call-in time interval where communication must be made and to whom they are to call in to.

5.2.9

Ensure that communication with the worker working alone or in isolation is maintained at the time intervals determined by the risk of the activity.

5.2.10

Document at each interval if a call-in with the worker was successful or unsuccessful.

5.2.11

Determine what the appropriate action will be if an expected call-in was unsuccessful (examples: supervisor to call worker, visit to location, call to Security, call to 911). Refer to Appendix G or Appendix H.

5.3

Worker will:

5.3.1

Follow RRC Policies, SHS Codes of Practice, and Safe Work Procedures.

5.3.2

Inform supervisor of all times where there is potential for working alone or in isolation.

5.3.3

Participate in the working alone or in isolation risk assessment and procedure with the supervisor.

5.3.4

Maintain regular communication (call-in) at the time interval determined by the risk assessment and the supervisor.

5.4

Workplace Safety and Health Committee will:

5.4.1

Review and provide feedback on RRC SHS Policies, Codes of Practice, and Safe Work Procedures.

5.5

Safety and Health Services will:

5.5.1

Monitor applicable legislation to ensure the RRC Working Alone or in Isolation Code of Practice is up to date and incorporates any new or revised regulatory requirements.

5.5.2

Ensure that supervisors and workers receive training on the RRC Working Alone or in Isolation Code of Practice as required.

5.5.3

Assist departments/supervisors determine appropriate risk level for the activities that will be performed while a worker is working alone or in isolation.

5.6

Contractor will:

5.6.1

Comply with all RRC Policies, SHS Codes of Practice, and Workplace Safety and Health Act and Regulations.

5.6.2

Be responsible for implementing their own working alone or in isolation plan. Refer to contractor safety Code of Practice SHS-7.

6.0 References (if required)

6.1

Government of Manitoba (2002) – The Workplace Safety and Health Act – W210.

6.2

Government of Manitoba (2006) – The Workplace Safety and Health Regulation – 217/2006. Part 9

6.3

Government of Manitoba (2006) – Code of Practice for Workers Working Alone or in Isolation.

Appendices