Personal Protective Equipment

Originator: Safety and Health Services
Approver: Director of Safety and Health Services, WSH Advisory Committee, WSH Committees
Effective: TBD
Last Reviewed: Replaces E7 – Personal Protective Equipment

1.0 Guiding Principles

1.1

Red River College (RRC) is committed to providing a safe and healthy environment for its staff, students, volunteers and users. Following the Personal Protective Equipment (PPE) Safety & Health Services (SHS) Code of Practice is designed to meet or exceed the minimum requirements of Manitoba Workplace Safety and Health (WSH) Legislation.

1.2

This Code of Practice is designed to meet or exceed the minimum requirements of Manitoba Workplace Safety & Health (WSH) legislation.

2.0 Definitions (if required)

2.1

Contractor: A person, who, pursuant to one or more contracts, directs the activities of one or more employers or self-employed persons involved in work at a workplace that is owned or occupied by the College.

2.2

Employer:

2.2.1

Every person who, by himself or his agent or representative employs or engages one or more workers,

2.2.2

and The Crown and every agency of the government.

2.3

Personal Protective Equipment (PPE): Refers to any equipment and or clothing used by an individual to minimize exposure to a specific occupational hazard. PPE is used when a hazard itself cannot be removed or controlled adequately. PPE does not eliminate or reduce the hazard, nor does it guarantee total protection. PPE may include items such as gloves, safety glasses, footwear, hearing protection, hard hats, respirators, coveralls, vests, fall protection and full body suits.

2.4

Safety & Health Services (SHS): A mandated department responsible for providing a safe environment for staff, students and visitors. SHS works in conjunction with Academic Programs, Facility Maintenance, Security Services and the Workplace Safety and Health Committee.

2.5

Safe Work Procedure (SWP):A step-by-step procedure that states how to perform a job safely and how to respond to a safety risk in an appropriate manner.

2.6

Supervisor: Any person who has charge or authority over a worker (Ex. Chair, Manager, Instructor, Director, etc).

2.7

Worker: Any person who is in an employment relationship with the College and includes:

2.7.1

Any person who is employed by the College to perform a service whether for gain or reward or not.

2.7.2

Volunteers

2.7.3

Students

2.8

Workplace Safety and Health Committee (WSHC): An established group consisting of both management and worker representation committed to improving safety and health conditions and acting as a resource among the Red River College Community.

3.0 Requirements and Considerations (if required)

3.1

PPE is not a substitute for more effective control methods and its use will be considered only when other means of protection (engineering and/or administrative controls) against hazards are not adequate or feasible. PPE will be used in conjunction with other controls unless no other means of hazard control exists.

3.2

Wearing and the use of PPE is required by all workers who work with or near workplace hazards (e.g. Chemical, biological, radiological, electrical, mechanical and physical) where the use of PPE will reduce the risk of injury or illness.

3.3

When the work being performed warrants the wearing and use of PPE by all workers (staff), departments must provide equipment that is appropriate for the purpose and the risks associated with the work being performed.

3.4

PPE must be selected to provide the appropriate protection, fit the worker correctly and can be used without adverse effects to the workers’ safety and health. PPE must meet or exceed the standards of the Canadian Standards Association (CSA) or an equivalent standard.

3.5

Prescription eye glasses are not safety glasses unless they are CSA approved.

3.6

PPE must be in place and functioning properly at all times during use.

3.7

Minimum PPE requirements for entering a space will be posted on entrances to the area.

3.8

For specific information regarding respirator protection, refer to SHS Codes of Practice SHS-2 (Respiratory Protection Program) and SHS-3 (Respirator Fit Testing).

3.9

For specific information regarding hearing protection, refer to SHS Code of Practice SHS-4 (Hearing Loss Prevention Program).

4.0 Procedure (if required)

4.1

Staff should refer to the Collective Agreement for information on PPE that is eligible for reimbursement.

4.2

PPE modification, special PPE or an exemptions to accommodate religious beliefs or for medical reasons may be implemented if recognized by the WSH Division. A full assessment of the occupational hazard(s) shall be conducted prior to a PPE exception being considered. Exemptions will not be considered or implemented if it increases the risk of injury or illness.

4.2.1

Staff requiring an exemption to accommodate religious belief or medical reasons should contact Human Resources.

4.2.2

Students requiring an exemption to accommodate religious beliefs or medical reasons should contact Student Counseling and Accessibility Services.

4.3

Staff and students who fail to comply with the WSH Act and its WSH Regulation, RRC Policies and Codes of Practice shall be denied access to the work area, shop or laboratory.

4.3.1

For staff, violation of the WSH Act and its WSH Regulation, RRC Policies, Codes of Practice, and Safe Work Procedures, shall result in disciplinary action up to and including dismissal.

4.3.2

For students, violation of the WSH Act and its WSH Regulation, RRC Policies, Codes of Practice, and Safe Work Procedures, shall result in disciplinary action in accordance with College Policy S2 – Student Discipline.

4.4

Any disputes concerning PPE shall be reported to a Supervisor or to SHS for proper resolution. In resolving disputes, the WSH Regulation, RRC Policies, Codes or Practice, and Safe Work Procedures will be consulted.

5.0 Responsibilities (if required)

5.1

Departments or Programs will:

5.1.1

Take all precaution necessary to protect the safety and health of a worker under their supervision.

5.1.2

Ensure that a worker or student under their supervision, follows RRC Policies, SHS Codes of Practice, Safe Work Procedures, and WSH Act and Regulations.

5.1.3

Ensure that a worker under their supervision uses all devices and wears all clothing and PPE designated or provided by the employer.

5.1.4

Seek guidance and information from SHS for PPE standards when required.

5.1.5

Supply the appropriate PPE at no cost to staff (unless otherwise stipulated in the MGEU Collective Agreement).

5.1.6

Supply replacement PPE as required.

5.1.7

Advise all staff of PPE requirements prior to work assignments.

5.1.8

Advise all students of the PPE requirements before program or assignment commencement.

5.1.9

Ensure proper maintenance, storage, cleaning and servicing of all PPE and protective clothing.

5.2

Supervisors will:

5.2.1

Take all precaution necessary to protect the safety and health of a worker under his or her supervision.

5.2.2

Ensure that a worker or student under their supervision, follows RRC Policies, SHS Codes of Practice, Safe Work Procedures, and WSH Act and Regulations.

5.2.3

Ensure that a worker under their supervision uses all devices and wears all clothing and PPE designated or provided by the employer.

5.2.4

Follow industry standards for all PPE and protective clothing.

5.2.5

Seek guidance and information from SHS for PPE standards when required.

5.2.6

Advise all staff of PPE requirements prior to work assignments.

5.2.7

Advise students of the PPE requirements before program or assignment commencement.

5.2.8

Ensure workers are aware of, and understand PPE requirements.

5.2.9

Ensure PPE is stored in a location that is readily accessible to workers and ensure that is it not exposed to extreme temperatures or contaminants.

5.2.10

Determine (in conjunction or with SHS) whether the personal clothing of workers is appropriate for the type of work involved, or whether it creates a hazard, which must be eliminated (ex. Shorts, open toe shoes/sandals or sleeveless shirts).

5.2.11

Ensure proper signage is placed on entrances leading into areas where PPE is required.

5.2.12

Refuse admittance to anyone not complying with PPE and clothing requirements.

5.2.13

Ensure that all required PPE is included in SWP’s.

5.2.14

Ensure any worker required to wear PPE will receive training in the proper use and care of PPE before beginning work requiring the use of PPE. Periodic retraining will be offered to PPE users as needed. The training will include, but not necessarily be limited to, the following subjects:

5.2.14.1

When PPE is required and reason why it is required.

5.2.14.2

Manufacturer’s specifications for PPE

5.2.14.3

The hazard for which the PPE is designed to protect against, and any limitations to the protection

5.2.14.4

How to properly don, doff, adjust and wear PPE

5.2.14.5

Proper care, maintenance, useful life, and disposal of the PPE

5.2.15

Immediately repair or replace PPE if defective, damaged or contaminated with a hazardous substance for staff.

5.2.16

Immediately notify student to repair or replace PPE if defective, damaged or contaminated with a hazardous substance for students.

5.3

Worker/Student will:

5.3.1

Follow RRC Policies, SHS Codes of Practice, and Safe Work Procedures.

5.3.2

Wear all PPE identified on the entrance to a space prior to entering an area. Additional PPE may be required for specific tasks, which will be identified in SWP’s.

5.3.3

Ask questions about PPE, specifically:

5.3.3.1

When PPE is required and reason why it is required.

5.3.3.2

Manufacturer’s specifications for PPE

5.3.3.3

The hazard for which the PPE is designed to protect against, and any limitations to the protection

5.3.3.4

How to properly don, doff, adjust and wear PPE

5.3.3.5

Proper care, maintenance, useful life, and disposal of the PPE

5.3.4

Inspect PPE before and after each use. Report any defective, damaged or contaminated PPE to their Supervisor immediately.

5.3.5

Return all PPE to its proper storage location and in good condition when not in use.

5.4

Workplace Safety and Health Committee will:

5.4.1

Perform workplace inspections and document any discrepancies with PPE usage.

5.4.2

Review and provide feedback on RRC SHS Policies and Codes of Practice.

5.5

Safety and Health Services will:

5.5.1

Conduct workplace hazard assessments to determine the presence of hazards that necessitate the use of PPE. Hazard assessments will be provided to departments and WSHCs.

5.5.2

Provide training, guidance, and assistance to Departments and Programs, on the proper use, care, cleaning and limitations of approved PPE.

5.5.3

Assist Departments and Programs in selecting appropriate PPE and periodically re- evaluating the suitability of previously selected PPE.

5.5.4

Review, update and evaluate the overall effectiveness of PPE use, training, and Codes of Practice.

5.6

Contractor will:

5.6.1

Wear all required PPE as required based on the type of construction/repair/maintenance they are conducting.

5.6.2

Comply with all RRC Policies, SHS Codes of Practice, and Workplace Safety and Health Act and Regulations.

6.0 References (if required)

6.1

Government of Manitoba. (2002). The Workplace Safety and Health Act – W210.

6.2

Government of Manitoba. (2006). The Workplace Safety and Health Regulation – 217/2006. Part 6

6.3

Collective Agreement between the MGEU and Red River College

6.4

Red River College’s Safety Policy – E1

6.5

Red River College Respiratory Protection Program- SHS Code of Practice – SHS-2

6.6

Red River College Respirator Fit-testing- SHS Code of Practice – SHS-3

6.7

Red River College Hearing Loss Prevention Program- SHS Code of Practice – SHS-4