Contractor Safety

NOTE: The following is a draft document.

Originator: Safety and Health Services
Approver: Director of Safety and Health Services, WSH Advisory Committee, WSH Committees
Effective: XXX
Last Reviewed: NEW

1.0 Guiding Principles

1.1

Red River College (RRC) is committed to providing a safe and healthy environment for its staff, students, volunteers and users. Following the Contractor Safety Program Safety and Health Services (SHS) Code of Practice is designed to meet or exceed the minimum requirements of Manitoba Workplace Safety and Health (WSH) Legislation.

1.2

The Contractor Safety Program applies to all workers who conduct work on RRC sites of any kind who are not RRC employees and includes services providers, vendors, contractors, all employees of contractors, subcontractors and their employees, guests and agents, and will be referred to as “contractors” in this document.

2.0 Definitions (if required)

2.1

Contractor: workers who are not RRC employees and includes services providers, vendors, contractors, all employees of contractors, subcontractors and their employees, guests and agents.

2.2

Construction Project: the construction, demolition, repair, alteration or removal of a structure, building, complex, street, road, highway, pipeline, sewage system or electrical telecommunication or transmission line, the digging of, working in or filling a trench or excavation, the installation, modification, repair or removal of any equipment or machinery.

2.3

Construction project site: means a workplace where work is performed on a construction project.

2.4

Designated RRC Rep or Alternate: means an RRC employee who is the main point of contact for a contractor.

2.5

Employer: Every person who, by himself or his agent or representative employs or engages one or more workers.

2.6

Facilities Management (FM): A department of RRC responsible for facilitating and over seeing the maintenance and repair of all building, systems and infrastructure at RRC.

2.7

Safety and Health Services (SHS): A mandated department of RRC responsible for providing a safe environment for staff, students and visitors. SHS works in conjunction with Academic Programs, Facility Maintenance, Security Services and the Workplace Safety and Health Committee.

2.8

Worksite: means a workplace where construction work and work other than construction work is performed.

3.0 Requirements and Considerations (if required)

3.1

RRC departments who arrange for work to be done at RRC by a contractor must provide this contractor safety program and require them to read it, fill out and sign the “Contractor Pre-Job Safety Checklist” and send it to safety@rrc.ca prior to work commencing.

4.0 Procedure (if required)

4.1

The Pre-Job Safety Checklist must be filled out by the contractor and submitted to safety@rrc.ca prior to start of all work. The checklist must be re-done and submitted:

4.1.1

If the nature of the work and/or hazards changes, or

4.1.2

Annually in the case of long term projects or services if the nature of the work and/or hazards does not change.

Refer to Appendix A for complete contractor safety program.
Refer to Appendix B for Pre-Job Safety Checklist

5.0 Responsibilities (if required)

5.1

Contractor will:

5.1.1

Take all precaution necessary to protect the safety and health of a worker under their supervision.

5.1.2

Report to RRC Designated Rep or alternate any safety concerns, observed conditions or violations of job safety.

5.1.3

Report all incidents that qualify as a “Serious Incident” as described by the Manitoba Workplace Safety and Health Regulation Part 2.6 to the RRC Designated Representative immediately.

5.1.4

Ensure that all contractors follow RRC Policies, SHS Codes of Practice, Safe Work Procedures, and WSH Act and Regulations.

5.1.5

Consult with SHS and RRC Designated Rep for concerns.

5.1.6

Provide RRC Facilities Management and SHS the emergency evacuation plan and pre-construction checklist completed and signed.

5.2

Safety and Health Services will:

5.2.1

Assist with the Contractor safety program.

5.2.2

Attend safety meetings when available.

5.2.3

Conduct workplace inspections to ensure that hazards are controlled. Copies of Contractor Site Visit Report Form will be sent to contractor. Refer to Appendix C.

5.2.4

Attend pre-job safety meetings when required.

5.2.5

Receive completed documents from contractors and RRC Designated Reps.

5.3

Facility Management will:

5.3.1

Facilitate meetings.

5.3.2

Conduct workplace inspections to ensure that hazards are controlled. Copies of Contractor Site Visit Report Form will be sent to contractor and safety@rrc.ca. Refer to Appendix C.

5.3.3

Will provide appropriate forms to contractors when required (eg. hot work permit, confined space permit, fire alarm by-pass request, ACM damage report). Refer to Appendices C, D, E, and F.

5.3.4

Review completed Pre-Job Safety Checklists.

5.3.5

RRC Designated Rep (or alternate) will notify SHS of safety concerns.

6.0 References (if required)

6.1

Government of Manitoba. (2002). The Workplace Safety and Health Act – W210.

6.2

Government of Manitoba. (2006). The Workplace Safety and Health Regulation – 217/2006.

Appendices