Originator: Coordinator Safety and Health Services
Approver: President’s Council
Effective: June, 1994

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Introduction

Personal protective equipment and appropriate occupational clothing are required when engaged in work in which hazards are present. This policy sets forth procedures and guidelines regarding the general use, care, issuance and types of personal protective equipment, and acceptable type of clothing required to participate in practical shop/laboratory related work at Red River Community College (RRCC).

References

  • Manitoba Workplace Safety and Health Act and Regulations
  • Manitoba Government Employees Union Master Agreement
  • Red River Community College Safety Policy A2
  • Canadian Standards Association, Standards Catalogue 1993

Definitions

I. Personal Protective Equipment

Any equipment, device or clothing intended to be worn or used to prevent physical injury; to facilitate rescue; or to prevent injurious health effects.

II. Clothing

Appropriate occupational attire that is considered by the supervisor not to create a hazard should it come in contact with machinery, products, or work processes.

III. Protective Footwear

Shoes or boots which meet or exceed the standards of the Canadian Standards Association (CAN/CSA- Z195-M92) and are deemed suitable by the College for use in the individual employee’s/student’s work environment. Boots must meet Grade I standards, with puncture and chemical resistant soles, and be a minimum of 150 mm (6 inches) in height, with padding in the ankle bone areas. In areas where there is not a hazard from nails or other sharp objects, a puncture resistant sole may not be necessary. Safety shoes must meet Grade 2 standards with steel toe.

IV. Supervisor

Anyone in charge of people who directs, teaches, or instructs the work activities of others whether they be employees, students or visitors.

V. Standards

All personal protective equipment must meet or exceed the standards of Canadian Standards Association (CSA) or equivalent which must be authorized by the Department Supervisor/Coordinator or Occupational Safety and Health Services to be considered appropriate for use in the College or to carry out related College work.

VI. Worker (as defined in the Workplace Safety and Health Act)

Any person who is employed, contracted or engaged by the College to perform a service for financial or personal gain, reward, or other consideration, and any person undergoing training or serving an apprenticeship at the College or any other place.

VII. Employee

Any person who is hired by the College for a specific duty in exchange for wages or salary (also defined as worker under VI above).

VIII. Student

Any person who receives education or training services from or at the College regardless of program length (also defined as worker under VI above.).

IX. Department

Any academic or administrative department within the organizational structure of Red River Community College.

Policy

  1.  Where an employee is required, as a condition of employment, to wear personal protective equipment during the course of his/her regular duties, the College will provide it at no cost to the employee with one exception.Employees required to wear protective footwear will be eligible for reimbursement once per fiscal year, as specified in the Master Agreement Article 38 to help offset the cost of purchasing approved footwear. Where the safety footwear reimbursement applies, the chair or manager of the department will control and approve the reimbursement. Petty cash funds may not be utilized for this reimbursement.
  2. Where students are required to wear personal protective equipment during the course of their practical laboratory/shop work, the Department in which the student is enrolled will ensure the provision of required personal protective equipment in good hygienic condition at no cost to the student. (Some restrictions will apply on personal items including protective footwear and clothing.)It is the responsibility of each respective Department to advise the students of the personal protective equipment and clothing requirements prior to program commencement.
  3. All personal protective equipment for use in the College must meet the requirements of the Canadian Standards Association or acceptable equivalent and those authorized by the College Occupational Safety and Health Services.
  4. Employees requesting reimbursement for protective footwear, as specified in the collective agreement, must present proof of purchase that is acceptable to the Controller, and must have purchased personal protective equipment specifically for employment in the College.
  5. Employees or students requiring modified, special personal protective equipment, or an exemption from the policy for medical reasons, must provide a detailed medical certificate, and may be required to have a third- party medical assessment at the discretion of the College prior to the exemption being authorized. Personal protective equipment exemptions to accommodate religious beliefs will be authorized only by previous precedent as per Manitoba Department of Labour.
  6. Departments are responsible to ensure proper storing, cleaning and servicing of all personal protective equipment that is provided by the College. Workers should be instructed to inspect personal protective equipment and clean where required before use; time will be allowed prior to work commencement. Personal protective equipment should be replaced, whether College-owned or personal property when, in the opinion of the supervisor, it is no longer serviceable.
  7. Departments are responsible for training employees and students in the proper use and care of personal protective equipment.
  8. Personal protective equipment will be worn by all employees and students as listed in, but not limited to, Appendix 1 attached, entitled “Personal Protective Guidelines.” Others shall be eligible for inclusion based upon their exposure to occupational hazards or where required by legislation.
  9. Employees, students and other workers are obligated to wear personal protective equipment in certain areas under conditions which present risks to safety, health and well-being.

Procedures

  1. Supervisors shall ensure that all employees, students and other workers required to wear personal protective equipment and appropriate clothing necessary for the safe and healthy performance of their tasks, do so when in laboratories/shops or other related work areas both on and off-campus.Supervisors shall determine whether the personal clothing of all employees, students and workers is appropriate for the type of work involved and does not constitute a hazard.Supervisors may be subject to disciplinary action should an employee, student or other worker be allowed to work in shops, labs or other areas without the proper use of required personal protective equipment or appropriate clothing.
  2. New employees hired for specific jobs and students beginning a course of study that has been identified as requiring personal protective equipment or appropriate clothing as in Section VIII of the policy, will be advised by their supervisor as a condition of employment/enrollment, of this policy covering personal protective equipment/clothing and the type required and accepted. Students receiving workshops, seminars or any condensed training will be advised of personal protective equipment/clothing required with acceptance documents and that they will be refused admittance if they arrive without same. If part of an apprentice or direct purchase training program, the employer or agency will also be notified and advised that purchase agreement price will not be reimbursed for individuals not complying with this policy.Employees, students and others who have been issued the required personal protective equipment and no longer possess it for any reason, may be required to replace it at their own cost.
  3. Any employee purchasing approved personal protective equipment under this policy is required to:
    a) obtain prior approval for procurement from their manager/supervisor;
    b) provide a detailed receipt for the equipment/clothing; and
    c) complete an Expense Account form indicating the nature of the personal protective equipment purchase (i.e., safety footwear).
  4. The employee’s supervisor will ascertain that personal protective equipment required as an employment condition, conforms to the required standards, meets the conditions of annual allowances (Master Agreement Article 38), and expense account documentation is completed in detail with proof of purchase receipt attached prior to signing and forwarding for financial reimbursement.The Controller’s Office, upon receipt of the signed documentation and attached receipt requesting reimbursement as specified in the Master Agreement Article 38, will designate a payment voucher number and record date of reimbursement for future reference records.
  5. Supervisors are responsible for identifying, through their Dean or Director, any work functions and relative personal protective equipment which should be designated in addition to the Personal Protective Equipment Guidelines in Appendix 1. The Dean or Director will advise the Workplace Safety & Health Committee and the Coordinator, Occupational Safety and Health Services so that revisions may be made to the Guidelines.
  6. Employees, students or visitors required to wear personal protective equipment/clothing must wear and/or operate it in the approved manner. Failure to follow this policy may result in denial of access to or expulsion from the work area. Continuous failure to comply with this policy or relative Manitoba legislation, may be cause for disciplinary action.
  7. Any disputes concerning the wearing of personal protective equipment will be reported to the supervisor, Dean or Director, or to the Coordinator, Occupational Safety & Health Services for proper resolution in accordance with this policy/procedure, governing legislation, collective agreement and recent precedents as established.
  8. Supervisors are responsible to refuse admittance to employees, students or others who are not in compliance with this policy/procedure.

Guidelines

1. CARE
  1. Personal protective equipment and protective clothing should not be stored with tools where they may be damaged or excessively soiled, nor left in direct sunlight, near solvents, harmful materials, contaminants, or any other sources that may adversely affect their protective qualities.
  2. Articles mentioned in this policy may not be painted, altered, or otherwise tampered with so as to affect original design or protective qualities unless authorized by the manufacturer. If identification is desired, a pressure sensitive tape or label may be affixed.
  3. Frequent inspection and cleaning of said articles must be performed by the users and/or departments. If signs of deterioration are detected or suspected, the articles are to be taken out of service and replaced immediately.
2.

Protective equipment and clothing are available from local safety supply companies. The procurement and cost will be the responsibility of the applicable department. (College purchasing department will consolidate orders where possible to attain the best price and may in future stock certain items with charge back to department unique codes.)

Policy Review

Annually, when a department discovers hazards, or experiences a change in programs either by modification, deletion, or addition, that department shall review their personal protective equipment guidelines and submit any changes to the Joint Safety and Health Committee, or directly to the Coordinator, Occupational Safety & Health Services for the purposes of updating this policy, procedures and the Personal Protective Equipment Guidelines Appendix 1.

Inquiries

Inquiries with respect to this policy should be directed to the Joint Workplace Safety & Health Committee or Coordinator, Occupational Safety and Health Services.