E14 – COVID-19 Procedures

Originator: Safety and Health Services
Approver: Senior Leadership Team
Effective: June 23, 2020
Replaces: New

1. Preamble

Red River College (RRC) is committed to providing a safe and healthy environment for all users of its campuses and properties – faculty, staff, students, volunteers, and visitors.

RRC is committed to taking all precautions necessary to minimize the risk and impact of COVID-19 on all campuses.

RRC is committed to protecting all users of its campuses from harassment and discrimination related to COVID-19.

2. Definitions

Unless context dictates otherwise, in this Policy, the following definitions apply:

  1. “asymptomatic” means a lack of noticeable symptoms of illness.
  2. “contractor” means a person who, pursuant to one or more contracts, directs the activities of one or more employers, or self-employed persons involved in work at a workplace that is owned or occupied by the College.
  3. “communicable disease” means a disease caused by an infection that can be spread between people, and which can present a threat to personal health. COVID-19 is an example of a communicable disease spread by infected droplets (droplet transmission).
  4. “cough etiquette” is a series of actions to take if you are coughing or sneezing, which are designed to reduce the spread of respiratory illness to others.
  5. “droplet transmission” means the spread of communicable disease through contact with infected droplets via the nose and/or mouth.
  6. “employer” means:
    1. every person who, by themselves or their agent or representative, employs or engages one or more workers; or,
    2. the Crown and every agency of government.
  7. “exposure” refers to exposure to COVID-19 occurs when a person comes into close contact (physical contact with another person or by touching a surface) with the droplets of an infected person.
  8. “hand hygiene” refers  to any action of hand cleansing. This includes washing hands with the use of water and soap or applying an alcohol-based hand rub to the surface of hands.
  9. “Health Services” refers to a division of Safety and Health Services that is a nurse run clinic located at NDC that supports staff, faculty and student’s physical and mental health.
  10. “occupancy assessments” refers to the review of the person capacity of College spaces that adhere to physical distancing requirements set by Public Health Branch.
  11. “personal protective equipment (PPE)” refers to any equipment and/or clothing used by an individual to minimize exposure to a specific hazard. PPE may include items such as gloves, safety glasses, masks, etc.
  12. “procedure/surgical mask” means a form of PPE that when worn, helps to prevent the spread of droplets by covering the nose and mouth.
  13. “Safety and Health Services (SHS)” refers to a mandated department responsible for providing a safe environment for staff, students, and visitors. SHS works in conjunction with Academic Programs, Facility Management, Security Services, and the Workplace Safety and Health Committee (WSHC).
  14. “supervisor” means any person who has charge or authority over a worker, such as chairs, directors, instructors, or managers.
  15. “symptomatic” means having symptoms of illness. Symptoms of COVID-19 in adults includes feeling unwell/weak/tired, coughing, sneezing, runny nose, headache, muscle aches, nausea, vomiting, diarrhea, fever, sore throat, loss of taste, loss of smell, breathing problems, skin rash, red/irritated eyes.
  16. “worker” means any person who is in an employment relationship with the College and includes: any person performing a service (whether for gain/reward or not), students, and volunteers.
  17. “Workplace Safety and Health Committee (WSHC)” refers to an established group consisting of both management and worker representation committed to improving safety and health conditions, and acting as a resource among the RRC community.

3. Policy

Red River College requires that all students, faculty, staff, visitors, and contractors to adhere to the COVID protocols (see Appendix A) that have been implemented at all college campuses.

Red River College prohibits any staff, students, volunteers, or visitors from attending campus if experiencing symptoms of or exposure to COVID-19. This also applies to any contractor or vendor with business on campus.

4. Responsibility

Every staff, student, volunteer and visitor has responsibility under this policy. Any questions or concerns should be brought to the attention of a supervisor, Safety and Health Services, or Security.

Departments/Programs must take all precautions necessary to protect the safety and health of workers; ensure that workers follow SHS Codes of Practice, RRC policies, Safe Work Procedures, and Workplace Safety and Health (WSH) Act/Regulations; seek all necessary guidance from SHS when required; and provide PPE to workers if required.

Supervisors should take all precautions necessary to protect the health and safety of a worker under their supervision; provide PPE to workers if required; ensure that workers follow SHS Codes of Practice, RRC policies, Safe Work Procedures, and WSH Act/Regulations; and seek guidance from SHS when required.

Safety and Health Services will investigate concerns related to COVID-19 and conduct necessary follow-up if required; maintain relevant documentation and adhere to Manitoba Public Health guidance, Personal Health Information Act (PHIA), Freedom of Information and Protection of Privacy Act (FIPPA), Public Health Act, Practice Standards of the College of Registered Nurses of Manitoba, and Workplace Safety and Health Act/Regulations; provide necessary education and training related to COVID-19 to workers; support and counsel workers with concerns about COVID-19. SHS will refer workers to applicable resources on and/or off campus if required; and work with departments/programs as necessary to modify duties for affected individual(s) if required.

Workplace Safety and Health Committee (WSHC) will review and provide feedback on RRC policies and Codes of Practice.

5. Exceptions to this Policy

No exception may be made to this Policy without the consent of Safety and Health Services or other designated authority (Human Resources).

Related Policies

E1 – Safety
E2 – Emergency Response
E11 – Reporting of Accidents and Serious Injuries
H1 – Discrimination and Harassment

Appendices

Appendix A – COVID-19 Protocols

Red River College requires all students, faculty, staff, visitors, and contractors to adhere to the COVID-19 protocols that have been implemented at all College campuses. These protocols include the following:

  • Mandatory screening to be completed prior to attendance on campus
  • Physical distancing based on public health requirements
  • Wearing a face mask while on campus in all indoor spaces
  • Not exceeding occupancy assessment limits for classrooms, labs, office and common spaces
  • Proper hand hygiene
  • Proper cough etiquette
  • Wearing personal protective equipment that has been identified for your work or learning environment

Red River College requires that masks be worn in all indoor spaces and facilities, including classrooms, labs, workrooms, areas where staff work within two metres of each other, washrooms, hallways, elevators, and public spaces.

Masks can be removed while eating but individuals should take measures to ensure physical distancing during meal and snack breaks. Students and employees can wear a personal cloth mask that covers the nose, mouth and chin. The College will provide one disposable mask every day for any student or employee needs one.

Accommodations for individuals who are not able to wear a mask will be addressed through Safety Health Services and Human Resource Services.

In order to assist with identifying those who are presenting a potential risk, the College requires all staff, students, volunteers, contractors, vendors and other visitors to undertake a mandatory screening process prior to their attendance to campus in order to determine whether they are cleared to proceed to campus.

The process is set out in Appendix B – Screening Procedure, which has been developed in consultation with public health.

Appendix B – Screening Procedure

In order to assist with identifying those who are presenting a potential risk, the College requires all staff, students, volunteers, contractors, vendors and other visitors to undertake a mandatory screening process prior to their attendance to campus. 

The screening process for those coming on campus will be revised as needed to reflect changing public health advice and the evolving nature of the pandemic. The most up-to-date procedure will always be reflected in Appendix B of this policy.

Users of the personal screening tool must follow the recommendation received by public health:

  1. Call Health Links, self-isolate, and/or get tested for COVID-19; and
    1. do not come to campus,
    2. notify your instructor/supervisor of your absence
    3. contact Health Services if you receive a positive test result
  2. Testing for COVID-19 not required at this time;
    1. proceed to attend campus.

If a worker (including students) has been directed not to come to campus by Health Services for any reason, they cannot return to campus again until cleared by Health Services.

Supporting medical documentation may be requested by the Supervisor and/or Human Resources for staff and faculty. If a Supervisor or Human Resources receives a request for accommodation, an individual assessment is conducted for each request.

Follow Appendix C for process if a worker (including student) is onsite showing potential symptoms of COVID-19. 

Appendix D should be followed if a worker (including student) is being uncooperative and showing potential symptoms of COVID-19.

Supporting medical documentation may be requested by the College for students. If an instructor receives a request for accommodation, the instructor is to reach out to the Health Centre. The Health Centre will take the lead on reviewing and coordinating any other services that may need to be involved (ie. Student Support Services).

Appendix C – Worker or Student Symptomatic on Campus

Steps

  1. Worker (or Student) Symptomatic at RRC
  2. Contact your instructor/supervisor to advise of absence. Leave campus immediately.
  3. If you have your own vehicle, go directly home
  4. Complete screening tool and follow directions.
  5. If a worker receives a positive COVID-19 test result, call Health Centre at 204-632-2238. Worker/student are not permitted to return to an RRC campus until authorized by Health Services.
IMPORTANT: * Designate – Regional campuses will be provided masks for this purpose. Please consult with Safety and Health Services if needed.

Appendix D – Worker or Student Uncooperative on Campus

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