Do NOT store or upload any sensitive, confidential, or personal information that is covered by FIPPA or PHIA to your Red River College OneDrive account. This includes the following:

  • Your own personal images, files, and information.
  • Any student or staff information that you work with at the College.

Each program area is encouraged to define its own approved methods for its instructors. ITS recommends classifying data into the following two categories:

  • Data that is accessible by staff.
  • Data that is accessible by students.

Each member of the campus community is responsible for the security and protection of the electronic information resources over which they have control. This would include OneDrive accounts. Instructors using OneDrive and other file sharing programs are the data owners according to IT2 Policy. Please refer to IT2: Security of Information Technology Resources for further information, specifically these sections:

  • 4.3
    Data Owners are responsible and liable for the protection of their Data. Security levels can be established based on the following criteria: a) How confidential or sensitive is the Data. b) How important the Data is to the continuing operation of individual departments or the College as a whole in the event of a system failure.
  • 4.6
    Any application software used by the College must protect the privacy and confidentiality of the various types of electronic data they process.
  • 4.7
    Users must ensure that Data is protected wherever and however it is accessed.

As such, it is strongly recommended that faculty do NOT share files from their College OneDrive account with students. This includes any course content intended for classroom delivery. The recommended methods for delivering this type of content includes the following:

  • LEARN and SharePoint are a great way to share College course materials with students and staff while keeping information secure by requiring College log on credentials to access it.
  • Shared network drives are a secure way to share data with staff and faculty.

These OneDrive Academic usage recommendations reduce the risk of accidentally sharing sensitive, confidential, or personal information. In the event that a staff member leaves the College, these recommendations also enable departments to retrieve valuable College course materials and resources.

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