COVID-19 Information for Staff
With all on-campus classes and public events suspended, faculty and staff will continue working and getting paid, either remotely or in small numbers on campus in order to practice social distancing and help slow the transmission of COVID-19.
All College faculty and staff who are able to work from home should do so immediately and work with your manager and supervisor to ensure you’re supported. This requires all of us to work in a different way to continue to support our work and our students.
Laptops to Work from Home
If you do not already have a College-issued laptop, please review with your supervisor/manager and provide details on why you require a laptop to work from home. Ask that your supervisor submit the request along with details to email@example.com. Your request will be assessed based on a business continuity and work needs assessment perspective.
RRC’s Information Technology Solutions (ITS) has established its own FAQ about IT needs (i.e. forwarding your desk phone to your cell, checking work voicemail from home, VPN services, etc.).
While working from home, it’s important to maintain proper ergonomic supports to stay comfortable and avoid back and neck pain. Learn more ›
The Library’s online services are still up and running. If you need assistance locating library materials, help with electronic collections and applications, addressing copyright concerns, or other library-related inquiries, help is being offered through chat and email during regular Library hours. In addition, library staff are monitoring their personal emails and are available to meet virtually at your request. As always, the Library’s digital collections (e-books, e-journals, streaming videos) continue to be available 24/7 through OneSearch.
Red River College is continuing to modify policies and procedures to take necessary measures to help prevent the transmission of COVID-19 at all campuses and to the broader community. All College faculty and staff who are able to work from home should do so immediately. Connect with your manager and supervisor to ensure you’re supported.
Although less staff are working on RRC campuses, we understand that some staff may need to gain access to their campus. For safety and security reasons, it is important that we know when there is one or more staff person, including small groups, working on campus.
NEW: Campus access is now limited to designated entrances. See below for campus specific access.
In order to ensure that everyone is safe, we are requesting that if you or a group of staff are coming to campus to work, please email Security appropriate to your work location.
Campus Security Contact
- NDC/Regionals/Stevenson: firstname.lastname@example.org and please cc Keith Walker, email@example.com
- EDC/LTC/ACE: Alange@rrc.ca and please cc Keith Walker, firstname.lastname@example.org
Note: If you have a group of staff working on a campus, then only one person from this group needs to report in on behalf of everyone.
NEW: Restricted Access
Should staff and faculty need to gain access for work-related purposes, or if students continue to require access to their lockers to retrieve personal belongings, they must enter through the entrances listed below.
Exchange District Campus
All EDC buildings are locked and are accessible with staff swipe cards at the following designated entrances:
- Roblin Centre: North and South main Atrium doors
- PGI: Main Street entrance only
- LTC: no swipe card, security officer posted at 3rd floor entrance
- ACE: card swipe access on 5th floor (Security Officer posted at entrance)
Notre Dame Campus
Staff and students will be able to enter through the follow card access exterior doors:
- All Building T entrances
- Building M: North West door and South West door
- Building B: North East door
- Building C: both East and West doors, open Monday – Friday from 6:00 a.m. – 6:00 p.m.
- After hours and weekends: Building C East side entrance
- Only staff working in Building Z and CARSI will continue to enter those areas with their cards.
Please work with your team to limit on campus work and practice social distancing strategies. Manitoba Health has published guidelines and infographic on social distancing guidelines.
Effective Friday, March 27, staff who need to enter the Notre Dame Campus may park in the South Lot or East Lot (directly in front of the Skilled Trades and Technology Centre). All other staff and student parking lots will be closed for the foreseeable future.
The South Lot and East Lot will be scramble parking, and were selected for their close proximity to the College’s primary entrances during this period of limited access. Assigned parking will not apply for the time being.
Please remember to bring your swipe card if you are entering through the front entrance of STTC and to check in with security, by visiting room C-115 or emailing email@example.com and/or firstname.lastname@example.org when you arrive and leave.
RRC Parking Services will be waiving the cost in paid lots at the Notre Dame and Stevenson Campuses for staff who typically arrive by Winnipeg Transit or alternate means and would prefer to drive to work. Staff without assigned parking can park in a student lot without payment and no tickets will be issued (with the exception of fire lane or accessible stall infractions). See parking maps ›
If you have any questions related to parking on campus, please email email@example.com
Red River College will be suspending the RRC EcoPass Program for the month of April.
RRC staff members who are operationally required to work on-campus and continue to commute via Winnipeg Transit are asked to purchase a regular monthly Winnipeg Transit bus pass online, save the receipt and submit it through an expense claim. They will then be reimbursed the difference between the normal RRC Staff EcoPass purchase price and the regular Winnipeg Transit monthly bus pass price. This refund will be recorded as a taxable benefit, just as the normal RRC Staff EcoPass would be. The purchase of a monthly Winnipeg Transit pass will be limited to one purchase per qualified RRC EcoPass staff member.
The College will continue to re-visit this decision as the situation evolves.
To confirm your eligibility for reimbursement or for any further questions, please contact Anthony Francisco at firstname.lastname@example.org.
Shipping and Receiving
The Shipping and Receiving areas at NDC and EDC remain open as we continue to send and receive supplies within our facilities.
- NDC: Open 8 a.m. – 4 p.m. Our Internal Distribution Team will deliver all inbound shipments and leave the goods securely within the destination area (no departmental signatures required). Alternate arrangements to pick up supplies directly from Shipping and Receiving can be made upon request.
- EDC: Open 8 a.m. – 12 noon and 12:45 p.m. – 4 p.m. Internal deliveries will take place on Wednesdays. Pick-ups can be made anytime during our regular business hours.
Year End Purchases: All year-end purchases are expected to be on-site and received by March 31, 2020.
- NDC: Departments with limited staff on-site can request their mail to be held in the mailroom for pick up, otherwise, mail will be delivered and left at the designated mail drop location.
- EDC: Mail is available for pick-up during regular business hours.
- Inter College Mail: Regular scheduled pick-ups have been suspended due to reduced demand. Please call 204-299-1190 to request pick-up from EDC, PGI, Stevenson and LTC.
Requests for Additional Supplies
The Procurement Team continues to process all requisitions for product and services. Please follow the regular requisition and approval processes.
We are working hard to source a variety of common cleaning and safety supplies for distribution throughout the College, however, available quantities change quickly. Please email email@example.com to request any of the following supplies and we will process your request on a priority basis:
- Rubber Gloves – Indicate size (S,M,L, XL) and number of boxes required (100 gloves per box)
- Disinfectant Wipes – Indicate number of containers required
- Surface Cleaner/Disinfectant (Ready to Use spray bottles) – indicate quantity required
The College has suspended all international and domestic business travel until further notice.
The Government of Canada advises all Canadians:
- to avoid all non-essential travel outside of Canada until further notice
- to avoid all cruise ship travel
The Government of Canada requires all travellers returning from abroad to self-isolate, whether or not they have symptoms of the COVID-19 coronavirus.
The Province of Manitoba strongly advises all Manitobans to cancel or postpone any non-essential travel, including travel within Canada, and recommends that anyone who returns from any travel, including domestic travel, should self-isolate and self-monitor for symptoms of COVID-19 coronavirus for 14 days following their return.
If you are returning from travel, please contact RRC Health Services by calling 204.632.2238 to let us know that you are self-isolating.
For more information, please visit:
- Manitoba Health COVID-19 website
- Public Health Agency of Canada COVID-19 website
- World Health Organization
Should you not have enough leave to cover the self-isolation period, it will be recorded as approved leave without pay.
Red River College has transitioned to alternative delivery models for programs and services as of Monday, March 23.
Developing alternative delivery models for RRC’s many diverse programs is a significant undertaking that can only be done on a program-by-program basis. There isn’t a one-size-fits-all approach that the College can adopt in this unprecedented situation.
The College is working very hard to find the balance. We want to protect our students, faculty and staff and meet public health guidelines for reducing the number of people on campus. We also want to support students so they can continue their studies.
Academic Continuity Supports
Please bookmark these resources and return frequently for updates:
- Academic Continuity landing page
- Instructor checklist for planning to teach online
- Work from home supports for staff and leaders
- Training resources for instructors in using LEARN and WebEx (new sessions will be posted frequently)
- Teaching and learning consultations with Educational Development staff
- Alternative assessment guide and resource
- Instructors, if you are planning to teach online, please fill out this form so we know to contact you with relevant supports
- For support using LEARN, WebEx, video recording, other learning technologies, and for general questions about teaching and learning please contact LEARN Support
Continuing Education Online Content Index
Continuing Education has made available its archive of course content available for use by instructors at the College. A course in LEARN has been created with the learning outcomes and course outlines of all Continuing Education courses.
- You can enrol in this course here: https://rrccc.brightspace.com/course/369/cde-course-catalog.
- Please review the learning outcomes and course outlines presented in this course and send an email to firstname.lastname@example.org with the course code and course name if you wish to request course content.
Certificate in Adult Education (CAE) Course
The Certificate in Adult Education in-person and online courses for the Winter 2 term (March 23 – May 15, 2020) have been cancelled, with one exception – PRAC-1865 Portfolio Workshop. Learn more ›
Academic Success Centre
ASC staff have developed online versions of the following services: review workshops, help desks, staff and peer tutoring, academic coaching, EAL supports, study skills training, and diversity training.
Students can access strategies to adjust study habits during COVID -19, including staying organized; avoiding multitasking; making the most of video lectures; setting a schedule; working with a group or team, and staying connected to other people.
Counselling Services is now providing services remotely. Students can have scheduled appointments with a counsellor by phone or WebEx.
- Students currently connected with a counsellor can reach their counsellor by email to arrange for this.
- Students who do not already have a counsellor can complete our online intake.
Students can also subscribe to RRC’s Wellness Blog for helpful information on managing anxiety/or stress.
If you are concerned about a student’s mental health and would like to consult on how best to support the student, contact Laureen Janzen at email@example.com.
Accessibility Services works collaboratively with students, faculty and staff to identify and implement accommodations that provide equal access to education for students with disabilities. Visit the Accessibility Services webpage to find out how we are providing these services during remote program delivery.
- Jill Patterson for Deaf & Hard of Hearing Services
- Lori Walkow for Exam Accommodations (including how to create a time extension for LEARN tests for an individual student), and for Assistive Technology and Alternate Formats
- Laureen Janzen for Counselling and Accessibility Services
What do I do if I have school age children who are now required to be at home during the public school closures starting March 23 to April 10?
What do I do if I can’t work from home due to family or childcare responsibilities?
What do I do if I am able to work, but can’t work from home?
Can I work flexible hours?
How will the College support term employees?
How will the College support casual hours?
What do I do if I have no paid leave options?
How do I record my attendance?
How do I know my leave balance?
Who is my Human Resource Consultant/Pay & Benefits Specialist?
What do I do if I have scheduled vacation in this period?
What do I do if I become ill?
Will I have to provide a medical note if I am sick?
New process for digital signatures and electronic submission of accounts payable documents
Submitting expense claims
Submitting a Maestro refund request
We’re always here to help. If you have any questions not covered here, email firstname.lastname@example.org or call 204-632-2238.