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Coronavirus Information

Working from home: expense guidelines

April 8, 2020

Sent on behalf of Tracy Cappello, Executive Director Finance and Campus Services

RRC is committed to supporting employees working from home. It is the intent of RRC to provide employees with all of the tools and materials required to perform their work from home. It is understood that you may need to personally incur expenses related to working in your home and RRC will reimburse these costs through the regular expense claim process as follows.

For the extent of the closure for COVID 19, please mark your expense claim “COVID” and charge expenses to department 15202. In all other cases, charge the expenses to your regular department.

As you set up your alternate work space, you were authorized to move College owned property such as laptops, docking stations, monitors, cell phones, calculators and other items as required to your home. If you haven’t yet done so, please provide your manager with a list of College assets that you have removed from the campus. Please note staff and faculty are not authorized to remove office chairs from the College. If you have already removed your chair, please ensure you advise your Manager who will be required to notify Safety and Health Services at safety@rrc.ca

Reimbursable expenses include all administrative supplies such as pens, pencils, paper clips, and stationery and printer ink (see full list below) that are required. If purchases are required, purchase quantities needed to cover the time period you reasonably expect to be working from home.

Furnishings and equipment are not considered reimbursable expenses.

RRC will provide furnishings and equipment that are deemed essential from campus inventories, where possible, or rent/lease them on a short term basis for the duration of the working from home period. If you consider any of these items such as chairs, desks, or filing cabinets essential, please discuss with your Manager.

Information technology assets are not considered reimbursable expenses. All IT items, laptop, monitor, keyboard, mouse, rocket stick and cell phone will be provided to you from the RRC IT department. Please work with your Manager and IT services to ensure your requirements are met.

A personal headset to a max of $50.00 is reimbursable if required.

Connectivity costs are not routinely considered reimbursable expenses. If you will incur incremental costs related to connectivity, please contact the IT helpdesk and you will be guided to the most cost effective option.

For any items not identified or items that you are not able to source or access, please contact Jade Karsin, Director of Procurement, at jkarsin@rrc.ca or Linley James at ljames@rrc.ca and these items will be sourced and delivered to you.

Please make every effort to work digitally and adopt practices that allow RRC to collectively minimize these costs.

Administrative Supplies

  • Post it notes
  • Pens
  • Pencils
  • White out
  • Erasers
  • Highlighters
  • Notebooks
  • Notepads
  • Paper
  • Post it – flipcharts
  • Markers
  • Paperclips
  • Folders
  • Wipes for the screens
  • Extension cord/power bar
  • USB keys
  • Binder